REPORT TO TASK FORCE ON DIVERSITY, EQUITY, AND INCLUSION
SUBJECT
Title
Introduction of Amendments to Task Force Bylaws
Report
BACKGROUND
At the April 12, 2021 Task Force on Diversity, Equity, and Inclusion (Task Force) meeting, the Task Force voted to establish a subcommittee to develop a selection process for the appointment of a youth advisory member and senior advisory member to serve as non-voting, advisory members, and appoint Member Davis, Member Knaack, and Member Ma to the subcommittee (“Advisory Member Selection Subcommittee”).
At the June 14, 2021 Task Force meeting, the Task Force reviewed the Advisory Member Selection Subcommittee’s recommendation to select and appoint the two advisory members, and voted to refer the recruitment and selection of one young adult advisory member and one older adult advisory member to the subcommittee and authorize Chair Darius Brown to appoint the two members in consultation with the subcommittee on their recommended appointees.
Staff met with the subcommittee on June 25, 2021, to discuss next steps on the selection process and reported that the Task Force Bylaws would need to be amended in order for the Task Force to appoint the young adult advisory member and older adult advisory member, as discussed below.
DISCUSSION
The Task Force Bylaws as currently composed suggest that the two additional non-voting advisory positions are intended for high school and college students. As the Task Force has decided that its two advisory members will now be for one young adult and one older adult, staff recommends amending the language in Section 5 (Advisory Members”) and Section 9 (“Voting”) of the bylaws so that the Task Force can appoint the young adult and older adult advisory members. Proposed amendments include:
• Amending the language in Section 5 to state that the two additional non-voting members are intended to represent one young adult and one older adult, instead of high school and college students
• Amending the language in Section 9 to state “advisory positions” instead of “student advisory positions”
The redline and clean versions of the Task Force bylaws are included as Attachments 1 and 2 to this report.
Section 10 (“Amendments”) of the Task Force bylaws provides: “No amendment to the bylaws may be introduced and voted upon in the same meeting.” Therefore, if the Task Force decides to amend the bylaws, the proposed changes may be introduced at the July 12, 2021 meeting and formally adopted at the August 9, 2021 meeting. Four votes are required to amend the bylaws.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
There is no fiscal impact to the City other than administrative staff time.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Task Force on Diversity, Equity, and Inclusion agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Note and file this report.
Staff
Reviewed by: Genevieve Yip, Staff Analyst I
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Task Force Bylaws (Redline)
2. Task Force Bylaws (Clean)