REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of July 1 to September 30, 2025
Report
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
On August 25, 2020, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of July 1 to September 30, 2025 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
On occasion, both 49ers entities and Stadium Authority/City will be named jointly as defendants in a third-party litigation matter and are represented jointly in the defense of the case by insurance counsel. In such cases, joint defense meetings involving representatives of the 49ers, Stadium Authority, insurance carrier(s), and defense counsel will occur. Such meetings are privileged attorney-client communications, include discussion of confidential work product, and fall within the litigation exemption of the Public Records Act; for these reasons, such meetings are not included in this report.
|
Date |
Meeting |
|
07/09/2025 |
Weekly Accounting Status Meeting (virtual) |
|
07/10/2025 |
Super Bowl LX Review - Populous & SCC Meeting (virtual) |
|
07/14/2025 |
Stadium Authority (SCSA) Capital Projects Update Meeting (virtual) |
|
07/14/2025 |
Stadium Issues Meeting (virtual) |
|
07/18/2025 |
Super Bowl LX League Event Agreement Issues Meeting (virtual) |
|
07/22/2025 |
Check In on Miscellaneous Items Meeting (virtual) |
|
07/25/2025 |
Super Bowl LX League Event Agreement (virtual) |
|
07/28/2025 |
SCSA Capital Projects Update Meeting (virtual) |
|
08/04/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/05/2025 |
Super Bowl LX League Event Agreement Meeting (in person) |
|
08/06/2025 |
Weekly Accounting Status Meeting (virtual) |
|
08/07/2025 |
Special Event/Clean Zone Ordinance Meeting (virtual) |
|
08/08/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/08/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/08/2025 |
Stadium Curfew Meeting (virtual) |
|
08/13/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/14/2025 |
Weekly Accounting Status Meeting (virtual) |
|
08/14/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/18/2025 |
Super Bowl LX - NFL/Populous/City of Santa Clara Meeting (in person) |
|
08/19/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/20/2025 |
Off-Site Parking Meeting (virtual) |
|
08/20/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/20/2025 |
Weekly Accounting Status Meeting (virtual) |
|
08/21/2025 |
Public Information Officer Meeting (virtual) |
|
08/21/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
08/22/2025 |
Super Bowl LX Transportation Committee Meeting (virtual) |
|
08/22/2025 |
Super Bowl LX Planning Meeting (virtual) |
|
08/25/2025 |
Trust Debt Covenant Discussion (virtual) |
|
08/26/2025 |
SVP NRS Coordination Meeting (virtual) |
|
08/26/2025 |
Super Bowl LX Discussion - Operations Meeting (virtual) |
|
08/26/2025 |
Procurement Check In Meeting (virtual) |
|
09/04/2025 |
Super Bowl LX Logistics Meeting (virtual) |
|
09/04/2025 |
Weekly Accounting Status Meeting (virtual) |
|
09/04/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
09/05/2025 |
Stadium Builder License Sample Process Discussion (virtual) |
|
09/05/2025 |
Meeting Room Reservation Discussion (phone) |
|
09/08/2025 |
Stadium Builder License Discussion/Review Meeting (virtual) |
|
09/10/2025 |
Weekly Accounting Status Meeting (virtual) |
|
09/11/2025 |
Stadium Builder License Sample Selection Meeting (virtual) |
|
09/11/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
09/12/2025 |
Procurement Check In Meeting (virtual) |
|
09/15/2025 |
Stadium Builder License Review with ManCo Meeting (virtual) |
|
09/17/2025 |
City of Santa Clara and Super Bowl LX Meeting (virtual) |
|
09/17/2025 |
Weekly Accounting Status Meeting (virtual) |
|
09/19/2025 |
Community Engagement Meeting (in person) |
|
09/22/2025 |
Super Bowl LX Site Review Meeting (virtual) |
|
09/22/2025 |
Super Bowl LX League Event Agreement Meeting (virtual) |
|
09/22/2025 |
Stadium Builder License Default Meeting (virtual) |
|
09/23/2015 |
Stadium Builder License Check In Meeting (virtual) |
|
09/24/2025 |
Weekly Accounting Status Meeting (virtual) |
|
09/24/2025 |
Stadium Logo and Audit Meeting (virtual) |
|
09/25/2025 |
Review Stadium Builder License Sample Meeting (virtual) |
|
09/25/2025 |
Stadium Builder License Check In Meeting (virtual) |
|
09/25/2025 |
Procurement Check In Meeting (virtual) |
|
09/30/2025 |
Use of Stadium Photo Meeting (virtual) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1 to September 30, 2025.
Staff
Reviewed by: Christine Jung, Deputy City Manager
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 7/1/25 to 9/30/25