REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 36241
Location: 2233 Calle Del Mundo
Type of Service: New Business
Description of Work: Install 200 ft of 12kV cable from pole to a new padmount transformer, connect customer service cables, install metering, and two new lights.
Estimated Cost: $50,015
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37176
Location: 3401 Victor Street
Type of Service: New Business
Description of Work: Remove 150 ft of underground cable and old metering. Connect customer service cables and install new metering for pump station service.
Estimated Cost: $5,925
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37761
Location: 3580 La Rambla Place
Type of Service: New Business
Description of Work: Connect customer service cables and install new metering for temporary power.
Estimated Cost: $4,077
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37813
Location: Ryder Street east of Lawrence Expressway
Type of Service: New Business
Description of Work: Install two 65 ft Class H2 wood poles with 60kV insulators and guying tomove existing 60kV overhead lines across Ryder Street. This allows SummerHill Homes to install scaffolding for a new multi-story apartment building without conflict to SVP's 60kV circuit.
Estimated Cost: $27,819
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37841
Location: 2300 Calle De Luna
Type of Service: New Business
Description of Work: Remove wood crossarm and insulators and install one 12kV air switch on existing SVP pole.
Estimated Cost: $8,170
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37906
Location: 3350 Scott Boulevard
Type of Service: New Business
Description of Work: Install padmount sec. connectors to transformer, pull cable from transformer-20504, install three 2-way connectors at three pullboxes, three 4-way connectors at one fullbox, and one 120/208 single-phase meter.
Estimated Cost: $8,305
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37561
Location: 3740 El Camino Real
Type of Service: Reliability
Description of Work: Caltrans traffic signal cabinet and pedestal are being relocated to meet ADA compliance, and a new meter is being installed.
Estimated Cost: $1,588
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 37562
Location: 3201 Scott Blvd
Type of Service: Load Increase
Description of Work: Replace existing 750 kva padmount transformer with 1500kva padmount transformer.
Estimated Cost: $30,481
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36504
Location: 2175 Martin
Type of Service: New Business
Description of Work: Install new 12kv feeders for new data center
Estimated Cost: $186,942
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37909
Location: 2305 Mission College
Type of Service: New Business
Description of Work: Removal of a temporary padmount utility transformer which provided construction power for Customer’s Data Center Construction.
Estimated Cost: $3,190
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37548
Location: 1313 Memorex
Type of Service: Capacity
Description of Work: Remove existing (3) 50kva 240v tranformers and install a new 5000 kva 277/480v transformer.
Estimated Cost: $27,799
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37249
Location: 4200 Great America Parkway
Type of Service: New Business
Description of Work: Install a new 750 kva 277/480v padmount transformer and metering devices for new car charger service.
Estimated Cost: $31,193
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36081
Location: 1111 Comstock Ave
Type of Service: New Business
Description of Work: Install (2) 12kv services and metering for data center.
Estimated Cost: $171,033
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37931
Location: 2300 Calle De Luna
Type of Service: New Business
Description of Work: Install 2-45’ wood poles with high voltage air switches, 1500’ high voltage underground cable, 24 high voltage splices in 8 manholes and vaults. Remove 6 poles and all hardware and 750’ of high voltage overhead circuit on Calle De Luna from Lafayette to Calle Del Sol.
Estimated Cost: $94,155
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $556,537 are included in the Fiscal Year 2021/22 Capital Budget, as indicated by each project appropriation. Of that total amount, all $527,150 is in the New Business Estimate Work and $29,387 is in the Transmission and Distribution Capital Maintenance and Betterments Capital Improvement Projects in the Electric Utility Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution authorizing the use of City Electric Forces at 2233 Calle Del Mundo, 3401 Victor Street, 3580 La Rambla Place, Ryder Street east of Lawrence Expressway, 2300 Calle De Luna, 3350 Scott Boulevard, 3740 El Camino Real, 3201 Scott Boulevard, 2175 Martin Avenue, 2305 Mission College, 1313 Memorex Drive, 4200 Great America Parkway, and 1111 Comstock Avenue.
Staff
Reviewed by: Manuel Pineda, Chief Electric Utility Officer
Approved by: Office of the City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces