REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Establish Civil Service Commission Meeting and Board of Review Dates for 2026
Report
BACKGROUND
No City Charter or City Code provision specifies the frequency of the Civil Service Commission meetings. Section 1003 of the Charter only requires a meeting occur “as soon as practicable” after the first of July every year to elect a presiding officer. City Code section 2.120.030 provides that “Each board or commission of the City with members thereon appointed by the City Council shall hold regular meetings at the times and on the days indicated by resolution of the City Council except when such day falls on a City holiday, and shall hold such special meetings as it may require. The times and days for holding regular meetings are subject to amendment from time to time by resolution of the City Council. A copy of the applicable resolution(s) is and will be available for public inspection in the office.” Historically, City practice has been that the Commission meets at least every two months and when necessary as a hearing board.
DISCUSSION
For 2025, the Civil Service Commission approved a meeting schedule of every second Thursday of each month beginning in January with a start time of 6:00 p.m.
For the 2026 calendar year, the Administration recommends to continue scheduling monthly meetings on the second Thursday of the month at 6:00 pm. For each alternating month, it is recommended that, if necessary, the Board of Review convene immediately following the conclusion of the Civil Service Commission meeting. The meeting dates proposed for 2026 are as follows:
January 8, 2026
February 12, 2026*
March 12, 2026
April 9, 2026*
May 7, 2026
June 11, 2026*
July 9, 2026
August 13, 2026*
September 10, 2026
October 8, 2026*
November 12, 2026
December 10, 2026*
* The Board of Review will commence immediately following the conclusion of the CSC meeting, if necessary.
If approved by the Commission, these dates and the modified start time will be brought to Council for approval as the regular meeting dates of the Civil Service Commission.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.
PUBLIC CONTACT
Public contact was made by posting the Civil Service Commission agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve Civil Service Commission meeting and Board of Review dates for 2026
Staff
Reviewed by: Ashley Lancaster, Acting Assistant Director of Human Resources
Approved by: Marco Mercado, Acting Director of Human Resources