REPORT TO COUNCIL
SUBJECT
Title
Adoption of a Resolution of Intention for Parking Maintenance District 122 - Franklin Square
Report
BACKGROUND
Parking Maintenance District No. 122 was formed in 1965 to maintain parking lots, arcade, fountains, sidewalk, landscaping, irrigation, lights and utilities within Franklin Square, which is bounded by Benton Street, Homestead Road (formerly known as Liberty Street), Monroe Street, and Jackson Street. From 1965 - 2002, the cost of maintenance and operation of Parking Maintenance District No. 122 was divided between the City and property owners. In 2002, the City Council passed a motion at a public hearing, in which the City assumed all future costs for operation and maintenance. The property owners would contribute $14,200 annually to pay for capital repairs of the parking lot and associated walkways, minus the earned interest on the accumulating balance.
Adoption of the proposed resolution is the initial step necessary to set the annual budget for Parking Maintenance District No. 122. The approval process requires the preparation of a Director’s Report (Attachment 1) explaining how assessments were prepared and based, publication and posting a Notice of Public Hearing (Attachment 2), and holding a public hearing on the annual assessments. Following approval of the subject Resolution of Intention (Attachment 3), each property owner will be sent a letter that contains the proposed FY 2018/19 assessment and details on a public hearing on June 12, 2018 to approve the assessments.
DISCUSSION
The FY 2018/19 assessment to property owners will be $12,021. Accrued interest earned in FY 2016/17 in the amount of $2,179 will be used to bring the contribution to $14,200. These funds are placed into an account that generates interest income and are used to pay for capital repair projects as needs arise.
The total proposed FY 2018/19 annual operating budget for Parking Maintenance District No. 122 is $355,542. This operating budget includes funding for routine maintenance and operation performed by the Public Works Department in the amount of $175,542 that is funded by the General Fund. Capital outlay in the amount of $180,000 that is funded by the property owner assessments is being budgeted to slurry seal, repair asphalt concrete failures, and stripe the parking lots.
Pursuant to the 2002 City Council action, staff is recommending the adoption of the subject Resolution of Intention, setting a hearing date of June 12, 2018 to approve the Director’s Report for FY 2018/19, and the authorization of the publication and posting of the public hearing. The assessments to the property owners cannot be sent out until the Director’s Report is approved at a public hearing.
The date of May 15, 2018 has been set for a meeting with the property owners and interested parties to discuss these requirements. Notices will be sent out subsequent to adoption of the subject Resolution of Intention.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
Approval of the proposed assessment maintains the funding source for future repairs to parking lots and walkways located within Franklin Square.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
On May 23, 2018, the Notice of Public Hearing for the June 12 Council meeting will be published in the Santa Clara Weekly. In addition, the notice will be posted at the City Clerk’s Office, as well as at the public information desk at each City of Santa Clara public library, and mailed to all property owners within the District.
RECOMMENDATION
Recommendation
Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122; set a hearing date of June 12, 2018 to approve the Director’s Report FY 2018/19; and authorize the publication, mailing, and posting of the notice of public hearing as stated in the Resolution of Intention.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Reviewed by: Angela Kraetsch, Director of Finance
Reviewed by: Brian Doyle, City Attorney
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Director’s Report FY 2018/19
2. Notice of Public Hearing
3. Resolution of Intention