REPORT TO HISTORICAL AND LANDMARKS COMMISSION
SUBJECT
Title
Selection of one Historical and Landmarks Commission (HLC) Commissioner to Serve on the Historic Preservation Ordinance Update Consultant Selection Review Board
Report
BACKGROUND
On April 2, 2026, the Historic Landmarks Commission (HLC) approved the use of funds from the Historical Preservation Reserve account to support an update to the Historic Preservation Ordinance (HPO).
Following this approval, staff developed a project scope of work and issued a Request for Proposals (RFP) to solicit qualified consultants with expertise in historic preservation and ordinance development. Three proposals were received in response to the RFP and will be evaluated based on the consultants’ qualifications, relevant experience, and proposed project approach.
DISCUSSION
The Commission should elect one member to review the consultant proposals alongside City staff.
This role will require an estimated commitment of approximately 10 hours, including:
1. Independent review and evaluation of the three consultant proposals;
2. Participation in an evaluation and shortlisting meeting with City staff; and
3. Participation in up to one half-day of consultant interviews, if needed.
Proposal evaluations will begin the week of November 9, 2026. If interviews are needed, the interview date has not yet been established and can be coordinated with the selected commissioner’s schedule.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
PUBLIC CONTACT
Public contact was made by posting the HLC meeting agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Elect one HLC commissioner to serve on the Consultant Selection Review Board.
Staff
Prepared by: Rebecca Bustos, Principal Planner
Approved by: Lesley Xavier, Planning Manager