REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of March 2021
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On April 30, 2019, the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must also be in compliance with State law and City Code. Since April 30, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
Significant expenses in March 2021 include:
• Payments totaling $134,629.47 to the City of Santa Clara for the following:
o $131,238.40 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department)
o $3,391.07 for reimbursement of CapEx Stadium Authority Expenses
• Payments totaling $5,874,288.99 to Forty Niners SC Stadium Co, LLC for the following:
o $77,577.27 for CFD Advance Payment - Interest
o $5,796,711.72 for the Subordinated Loan Payment - Principal & Interest
• Payment totaling $447,000.00 to Forty Niners Stadium Management Co, LLC for the following:
o $247,000.00 for March 2021 Stadium Manager Expenses - Insurance
o $200,000.00 for March 2021 Stadium Manager Expenses - Utilities
• Payments totaling $89,714.14 for Legal Services
• Payments totaling $2,136.00 to Santa Clara Weekly for Public Hearing Notice
Names of law firms that provide legal services to the Stadium Authority have been redacted from the Bills and Claims report. The Supreme Court of California in Los Angeles County Board of Supervisors v. Superior Court, (2016) 2 Cal.5th 282, held that invoices specifying the amounts billed by a law firm to a client fall within the scope of the attorney-client privilege while the matters are active. In accordance with the Supreme Court’s ruling, the names of law firms retained by the Stadium Authority have been redacted to maintain confidentiality of billing records for legal services.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is a $6,548,599.96 fiscal impact to the Stadium Authority.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for March 2021.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Deanna J. Santana, Executive Director
ATTACHMENTS
1. March 2021 SCSA Bills and Claims