REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution for the Use of City Electric Forces at Various Locations
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below would be better performed with City Forces to complete the limited size and scope of work outlined below. The Electric Utility has in-house knowledge and trained personnel operating and maintaining the electrical system that can be leveraged to more economically perform this work. Bidding out the work separately and contracting with a private entity would delay the construction projects. Therefore, staff recommends that the City Council find that City Forces can best perform the installation of the following electric facilities and approve the use of City Forces.
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Location: |
2908 El Camino Real |
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Type of Service: |
New Business - New Building Service |
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Description of Work: |
Replace 600’ underground cable, install 500 kVA padmounted transformer and ten new meters. |
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Estimated Cost: |
$38,357.49 |
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Source of Revenue: |
Customer/Developer Contribution |
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Estimate Number: |
34128 |
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Location: |
Scott Boulevard and Coronado Drive |
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Type of Service: |
New Business - New Crosswalk Signal Services |
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Description of Work: |
Install 270’ underground secondary cable. Connect new traffic signal service and install meter. |
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Estimate Costs: |
$4,166.85 |
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Source of Revenue: |
Customer Service Charge |
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Estimate Number: |
34739 |
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Location: |
390 N. Winchester Boulevard |
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Type of Service: |
New Business - Valley Village New Electric Service |
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Description of Work: |
Remove existing transformer and 400’ high voltage underground cable. Install new transformer and 300’ high voltage underground cable. Install 1600A metered service. |
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Estimate Costs: |
$35,154.82 |
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Source of Revenue: |
Customer/Developer Contribution / Salvage Plant |
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Estimate Number: |
34753 |
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Location: |
North side Scott Boulevard, West side Octavius Drive and South side Augustine Drive |
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Type of Service: |
New Business - Santa Clara Square Apartments Phase II - Buildings 3, 4 and 5 |
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Description of Work: |
Install 1 high voltage switch, 10 transformers, 7000’ underground cable, 99 connectors and 66 splices. Install metering for 862 apartments. Install house meters and fire service meters at each new building. Remove temporary power transformer and 600’ underground cable. |
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Estimate Costs: |
$565,957.35 |
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Source of Revenue: |
Customer/Developer Contribution / Salvage Plant |
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Estimate Number: |
34189 |
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Location: |
Montgomery Drive between Scott Boulevard and Augustine Drive |
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Type of Service: |
New Business - New Traffic Signal Service and Customer Owned Decorative Streetlights |
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Description of Work: |
Install 100’ underground secondary cable, 1000’ underground streetlight cable. Connect 8 customer owned decorative streetlights, new traffic signal services and install meter. |
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Estimate Costs: |
$13,035.15 |
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Source of Revenue: |
Customer / Developer Contribution |
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Estimate Number: |
35285 |
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Location: |
3220 Scott Boulevard |
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Type of Service: |
New Business/Temporary Power |
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Description of Work: |
Install and later remove facilities for temporary construction power. Facilities include 1000 kVA padmount transformer, 40’ underground cable and 2000 amp metering. |
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Estimate Costs: |
$26,924.67 |
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Source of Revenue: |
Customer / Developer Contribution, Salvage Plant |
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Estimate Number: |
35301 |
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Location: |
Former Gordon Road and Kifer Road |
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Type of Service |
Temporary Power |
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Description of Work: |
Install 250 kVA 120/240V Overhead transformer, 200’± of #4 al triplex secondary and service conductor, and connect customer service. Remove 25 kVA 120/240V Overhead transformer and 200’ ± of #4 al triplex secondary and service conductors; remove metering |
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Estimated Cost: |
$5,460.28 |
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Source of Revenue: |
Customer/Developer Contribution, Salvage Plant |
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Location: |
1098 Lexington Street, south side of the Mission Library Remodel Project |
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Type of Service: |
New Business |
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Description of Work: |
Remove 180’ streetlight cables. After developer has repaired damaged conduit, pull in 180’ streetlight cables. |
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Estimate Costs: |
$2,983.76 |
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Source of Revenue: |
Customer / Developer Contribution |
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Estimate Number: |
35300 |
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Location: |
1701 Lawrence Road |
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Type of Service: |
New Business |
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Description of Work: |
Install transformer, 400’ underground cable, connect 9 customer services and install 9 residential meters. Remove overhead facilities. |
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Estimated Cost: |
$15,142.24 |
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Source of Revenue: |
Customer / Developer Contribution |
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Estimate Number: |
34029 |
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Location: |
Pruneridge Avenue and Cronin Drive |
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Type of Service: |
New Business |
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Description of Work: |
New secondary service to new traffic signal meter. Replace existing secondary overhead to #4-tri and pull cable to new service point. Remove two (2) existing street lights. |
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Estimate Cost: |
$4,083.38 |
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Source of Revenue: |
Customer Service Charges |
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Estimate Number: |
35156 |
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Location: |
960 Pomeroy Avenue |
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Type of Service: |
New Business |
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Description of Work: |
Tap existing Primary lines to four new Utility Poles. Riser on last pole. Route to new transformer. Install new service. |
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Estimated Cost: |
$32,797.69 |
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Source of Revenue: |
Customer / Developer Contribution |
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Estimate Number: |
35139 |
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Location: |
Agate Drive at Calabazas Creek |
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Type of Service |
Reliability |
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Description of Work |
Replace three wood poles and framing. Install two 12kV air switches. Install three new downguys, transfer overhead facilities at six location. Job requires CalTrain permit, training and flagging. |
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Estimated Cost: |
$79,592.03 |
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Source of Revenue: |
Customer Service Charges |
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Estimate Number: |
35206 |
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Location: |
161 N. Cypress Avenue |
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Type of Service: |
New Secondary Riser Service |
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Description of Work: |
Remove existing overhead service. Connect customer underground service and install 2” PVC moulding. Install new residential meter. |
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Estimate Costs: |
$1,280.86 |
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Source of Revenue: |
Customer Service Charges |
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Estimate Number: |
35298 |
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for the work detailed in this report are budgeted in the Fiscal Year 2017/18 Adopted Budget or will be included in the forthcoming Fiscal Year 2018/19 Recommended Budget.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use of City Electric Forces for the installation of facilities at 2908 El Camino Real; Scott Boulevard and Coronado Drive; 390 N. Winchester Boulevard; N/Side Scott Boulevard, W/Side Octavius Drive and S/Side Augustine Drive; Montgomery Drive between Scott Boulevard and Augustine Drive; 3220 Scott Boulevard; (former) Gordon Road and Kifer Road; 1098 Lexington Street at south side of Mission Library Remodel Project; 1701 Lawrence Road; Pruneridge Avenue and Cronin Drive; 960 Pomeroy Avenue; Agate Drive at Calabazas Creek; 161 N. Cypress Avenue.
Staff
Reviewed by: John C. Roukema, Chief Electric Utility Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Use of City Electric Forces Resolution