REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement for Design Professional Services with NV5, Inc. for Serra Tanks Rehabilitation
Report
BACKGROUND
The City of Santa Clara Water and Sewer Utilities owns three (3) at-grade, welded steel, potable water tanks, referred to as the Serra Tanks located at 200 Lawrence Expressway, Santa Clara, California. The Serra Tanks site is a critical piece of infrastructure for the City providing backup and emergency water storage for the City’s water pressure Zone 2A.
As the Serra Tanks and their associated piping do not have an active cathodic protection system, the interior condition of each tank shows signs of corrosion. The City is proposing to hire an experienced engineering consulting firm to provide engineering design services for the cleaning, re-coating, and rehabilitation of the Serra Tanks. The rehabilitation will ensure that the Serra Tanks meet current regulations and OSHA code requirements.
DISCUSSION
On May 24, 2018, the City issued a Request for Proposal (RFP) to select a qualified design consultant to prepare plans, specifications, and provide construction support and cost estimates to facilitate the rehabilitation of the Serra Tanks located at 200 Lawrence Expressway, Santa Clara, California.
Three (3) proposals were received. The proposals were reviewed and ranked by an evaluation team consisting of Water and Sewer Utilities engineering, operations, and construction staff. The proposals were evaluated based on the firm’s qualifications and relevant experience, project approach, schedule, and overall quality including responsiveness and completeness of the proposal. Based on staff’s evaluation of the proposals, NV5, Inc. is recommended to provide the design consulting services for the project. Approval of this Agreement will provide design professional services to develop the construction documents for the work to improve reliability of the Serra Tanks.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
The proposed agreement is for an amount not to exceed $427,147. This includes $368,852 for basic services plus a not to exceed amount of $58,295 for additional services. This project is currently budgeted in the FY 2018-19 Water and Sewer Utilities Capital project, Tanks Rehabilitation (592-7060).
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Approve and authorize the City Manager to execute the Agreement for Design Professional Services with NV5, Inc. for the Serra Tanks Rehabilitation project for an amount not to exceed $427,147; and,
2. Authorize City Manager to make minor, non-substantive modifications, if necessary.
Staff
Reviewed by: Gary Welling, Director, Water and Sewer Utilities
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Agreement with NV5, Inc. for Serra Tanks Rehabilitation