REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment No. 1 to Agreement with Arini Geographics, LLC for Enterprise GIS Services to extend the term of the agreement by ten months with no additional contract funding required.
Report
BACKGROUND
On July 14, 2015, Arini Geographics, LLC (Arini) was awarded an agreement to provide Enterprise Geographic Information System (GIS) services, with a contract total not to exceed $3,000,000. The initial contract term was for three years, ending on August 30, 2018. Arini was selected through a competitive RFP process that included a multi-department review and selection process.
Arini has provided Enterprise GIS services that include data gathering, analysis, mapping, and reporting citywide. Arini’s outstanding service during their contract term has been demonstrated by the completion of a large number of innovative projects in the City, introducing new business processes, and supporting enterprise solutions to promote business, communications, transparency and shared information.
It is anticipated that they will end the current contract term, there will be approximately $750,000 remaining in their approved authorization. Due to various Citywide priorities that have impacted department timelines and resources available for the project, additional time is required for Arini to complete planned projects and continue to support the City.
The proposed Amendment No. 1 would extend the term of the Agreement by ten months, ending on June 30, 2019, with no additional funds requested.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment
FISCAL IMPACT
No fiscal impact is anticipated beyond administrative staff time and expense.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve an Amendment to the Agreement with Arini Geographics, LLC by extending the term by ten months, from August 30, 2018 through June 30, 2019.
Staff
Reviewed by: Gaurav Garg, Director of Information Technology/CIO
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Arini Geographics LLC Amend No1