REPORT TO COUNCIL
SUBJECT
Title
Action on California Library Services Act Funds from Pacific Library Partnership and Related Budget Amendment
Report
BACKGROUND
Pacific Library Partnership is a joint powers agency created pursuant to Government Code sections 6500 et seq., consistent with and in furtherance of the objectives of the California Library Services Act (Education Code 18700 et. seq.), to provide cooperative library services to better serve the residents of the members’ jurisdictions. On July 31, 2018, Pacific Library Partnership (PLP) notified PLP Public Library members of the availability of an allocation distribution of California Library Services Act (CLSA) funds (Attachment 1). As a PLP Public Library member, the City of Santa Clara Library’s share of these allocations is $5,953. This disbursement was previously allocated to purchase e-books for a collective e-book platform managed and maintained for the PLP Member Libraries by PLP. PLP no longer subsidizes the e-book platform.
DISCUSSION
To ensure the expenditure of the funds reflect the needs and interests of the membership, PLP member feedback was solicited on priorities for projects to fund. The PLP Executive Committee approved six projects that members could select for their Library’s allocation. Staff selected the option for purchases of digital library content, such as e-books and audiobooks, through the Library’s participation in the Overdrive Northern California Digital Library consortium. This option was noted on the PLP Claim Form and submitted to PLP. This option is the most popular e-book service the Santa Clara City Library offers and will add an estimated 116 titles to the collection with approximately 2,023 additional checkouts in FY 2018/19.
The CLSA fund allocation may only be used for the option designated in the PLP Claim Form. At the October 1, 2018 Board of Library Trustees meeting, the Board unanimously approved the Staff recommendation (Attachment 1) that the allocation of $5,953 is accepted and appropriated into the Library’s budget for materials and digital content purchases through the Overdrive Northern California Digital Library consortium.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Acceptance of the funds and approval of its appropriation will provide Library patrons with continued access to expanded e-collections and will supplement the Library’s budget for materials and digital content purchases.
Budget Amendment
Fund 112 - 2018-2019 Increase/ 2018-2019
Library Operating Grant Fund Current (Decrease) Revised
Revenue
Program 1251- Library - Technical $0 $5,953 $5,953
Services (Account 55580-(G)PLP17)
Expenditures
Program 1251- Library -Technical $0 $5,953 $5,953
Services (Account 87580-(G)PLP17
(I)3021)
COORDINATION
This report has been coordinated with the City Attorney’s Office and Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Board agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Accept the California Library Services Act funds from Pacific Library Partnership in the amount of $5,953 and approve a related Budget Amendment to appropriate the funds for digital content purchases through the Overdrive Northern California Digital Library consortium.
Staff
Reviewed by: Hilary Keith, City Librarian
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Report to Board of Library Trustees for Meeting of October 1, 2018
2. July 31, 2018 PLP Letter and Claim Form