REPORT TO COUNCIL
SUBJECT
Title
Accept the 2020 Assistance to Firefighters Grant Program COVID-19 Supplemental Award in the amount of $27,036 and Approve the Related Budget Amendment Including the Required 10% Matching Funds [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The Fire Department has received a Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) Program COVID-19 Supplemental award in the amount of $27,036 to supplement the cost of COVID-19 personal protective equipment (PPE) for department personnel. This grant requires the City to provide a ten percent funding match and staff is recommending an appropriation of $2,703 from the General Fund to meet this requirement.
DISCUSSION
The Fire Department has purchased COVID-19 related PPE to protect department personnel from contracting the virus when responding to medical calls. This PPE includes gloves, respirators, face masks, gowns, and goggles. Grant funds awarded will be used to reimburse for the purchase of these COVID-19 items for the period of performance (August 6, 2020 to August 5, 2021) noted in the Award Packet, as well as purchases from January 2020 to current, as specified in the Notice of Funding Opportunity (NOFO) grant documentation.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Staff is recommending a budget amendment to appropriate the grant funds in the amount of $27,036 and the required ten percent City match in the amount of $2,703 from the General Fund. These funds will be used to purchase the PPE needed to respond to medical calls during this COVID-19 crisis. AFG is a reimbursement grant, and upon expenditure of the appropriated funds, the Department will request reimbursement from FEMA.
Budget Amendment FY 2020/21
|
Fire Operating Grant Trust Fund Revenues |
Current |
Increase/ (Decrease) |
Revised |
|
Other Agencies |
$0 |
$27,036 |
$27,036 |
|
Transfers In |
|
|
|
|
Transfer from the General Fund |
$0 |
$ 2,703 |
$ 2,703 |
|
Expenditures |
|
|
|
|
Assistance to Firefighters COVID-19 Grant FY 20/21 |
$0 |
29,739 |
$29,739 |
|
General Fund |
|
|
|
|
Reserves |
|
|
|
|
Budget Stabilization Reserve |
$57,709,688 |
($ 2,703) |
$57,706,985 |
|
|
|
|
|
|
Transfers Out |
|
|
|
|
Transfer to Fire Operating Grant Trust Fund |
$0 |
$ 2,703 |
$ 2,703 |
COORDINATION
This report has been coordinated with the Finance Department and City Manager’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
1. Accept the 2020 Assistance to Firefighters Grant COVID-19 Supplemental Award in the amount of $27,036 for the COVID-19 Purchase of Personal Protection Equipment for Department Personnel and authorize the City Manager to execute the necessary documents; and
2. Approve the FY 2020/21 Budget Amendment in the Fire Operating Grant Trust Fund to recognize grant revenue of $27,036 and a transfer of $2,703 from the General Fund as the City’s 10% grant match and establish the Assistance to Firefighters COVID-19 Grant FY 2020/21 appropriation in the amount of $29,739; in the General Fund, establish a transfer of $2,703 to the Fire Operating Grant Trust Fund and reduce the Budget Stabilization Reserve by $2,703.
Staff
Reviewed by: Ruben Torres, Fire Chief
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. EMW-2020-FG-02726 Award Package
2. FEMA FY2020 COVID-19 Notice of Funding Opportunity