REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Extend Probationary Period of Human Resources Technician (Employee No. 08378)
Report
ACTION AND AUTHORITY
The Human Resources Department is requesting to extend the probationary period for a Human Resources Technician (Job Code 508) pursuant to the Civil Service Rule 4.20(b), “Any permanent employee who is an applicant for promotion may have their probationary period extended by the Commission to permit the acquisition of required licenses or certificates or completion of training. Regular classified employees may have their probationary period extended by the Commission for reasons of sickness or absence.”
DISCUSSION
A Human Resources Technician (Employee No. 08378), was hired on February 2, 2026. This position is subject to a 12-month probationary period that was originally scheduled to end on February 2, 2027. This is a 1.0 FTE position. During the period of February 2, 2026 to June 5, 2026, the employee worked on a part time (equivalent to 0.5 FTE) basis for approximately 440 hours. A full-time employee would work 720 hours within the time frame. Due to the shortfall of 280 hours or approximately 7 weeks, the Department is requesting to extend the employee’s probationary period so they can assess the employees performance equivalent to a full 12 months of work. The Department is requesting an extension of the probationary period by approximately 7 weeks after the employee entered full time status, which occurred on or about June 7, 2026. The employee’s original probationary end date is on or about February 2, 2027. The new probation end date will be on or about March 23, 2027. This will allow for a full 12-month probationary period to conduct the proper assessments required during probationary status.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the extension of the probationary period for a Human Resources Technician (Employee No. 08378) with a new probation end date of March 23, 2027, or an extension equivalent to the amount of time the employee is not working, whichever is longer.
Staff
Reviewed by: Marco Mercado, Assistant Director of Human Resources
Approved by: Ashley Lancaster, Acting Director of Human Resources