REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 37848
Location: Scott Boulevard and Harrison Street
Type of Service: New Business
Description of Work: Remove ± 130' underground low voltage wire. Install 1 streetlight and luminaire, 5 underground low voltage connectors, ± 65' underground low voltage wire, 1-200 A 120/240 meter.
Estimated Cost: $3,023
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 35957
Location: 3402 El Camino Real
Type of Service: New Business
Description of Work: Removal of a padmount transformer and installation of 2 new padmount transformers and a padmount switch to provide electricity to a new large multi-rise apartment structure.
Estimated Cost: $260,304
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37186
Location: 4062 Davis Street
Type of Service: New Business
Description of Work: Remove 1-200A Electric service meter, ±60' low voltage overhead service wire. Install 1-200A electric service meter, ±90' low voltage overhead service wire.
Estimated Cost: $1,064
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38519
Location: 5407 Stevens Creek Boulevard
Type of Service: New Business
Description of Work: Remove ±200' underground low voltage wire. Install ±200' underground low voltage wire, 2-underground connectors, 1-streetlight and pole.
Estimated Cost: $5,213
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38257
Location: 2225 Calle de Luna
Type of Service: New Business
Description of Work: Remove 1-padmount transformer, ±55' high voltage underground wire, 1-crossarm, 3-cutouts, 3-fuses, 1-800A service meter.
Estimated Cost: $7,018
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38325
Location: 2620 Tuliptree Lane
Type of Service: New Business
Description of Work: Remove ±130' underground secondary wire - direct buried. Install ±130' underground secondary wire and 1-400A service meter.
Estimated Cost: $3,381
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to the following sections of Title 14 of the California Code of Regulations: (1) 15302(c) (Class 2 - Replacement or Reconstruction) as the proposed work involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and (2) 15303 (Class 3 - New Construction or Conversion of Small Structures), because the proposed work involves the construction of a limited number of small electric utility facilities.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $280,003 are included in the Fiscal Year 2022/23 Capital Budget, New Business Estimate Work project in the Electric Utility Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Determine the proposed actions are exempt from CEQA pursuant to Sections 15302 (c) and 15303 of Title 14 of the California Code of Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this Report to Council located at Scott Boulevard and Harrison Street, 3402 El Camino Real, 4062 Davis Street, 5407 Stevens Creek Boulevard, 2225 Calle de Luna, and 2620 Tuliptree Lane.
Staff
Reviewed by: Manuel Pineda, Chief Electric Utility Officer
Approved by: Office of the City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces