REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution for the Use of City Electric Forces at Various Locations [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 36215
Location: 3238 Scott Boulevard
Type of Service: New Business
Description of Work: Install 4 pad-mounted transformers, 2,700’ underground cable, 24 connectors and 30 splices. Install metering for 358 apartments. Install 1 per each house meter and fire service meter.
Estimated Cost: $186,126
Appropriation: Electric Utility Fund (591) Project 2005 New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36288
Location: 1550 Space Park Drive
Type of Service: Reliability
Description of Work: Remove 1 pad-mounted transformer and connectors, and 700’ 12kV underground cable.
Estimated Cost: $2,647
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36287
Location: Santa Clara Square area near Building 6 on Scott Boulevard and Octavius Drive
Type of Service: Street Lights
Description of Work: Install approximately 4,500’ 2/4 aluminum streetlight cable through conduits and splice boxes. Install 5 new streetlights and connect 7 existing lights to new streetlight circuit. Remove old streetlight circuit approximately 2,000’ cable.
Estimated Cost: $23,182
Appropriation: Street Lighting Fund (534) Project 2871 - Miscellaneous Street Lighting
Source of Revenue: Customer/Developer Contribution
Estimate Number: 35995 Rev 2
Location: East side Stars and Stripes Drive east of Fire Station (under Tasman overpass)
Type of Service: New Business
Description of Work: Install 1 pad-mounted transformer, 7,000’ underground cable, connect streetlight circuits for decorative lights (by developer). Install metering 4 pedestals.
Estimated Cost: $68,337
Appropriation: Electric Utility Fund (591) Project 2005 New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 35953
Location: 2106 Klamath Avenue
Type of Service: Reliability
Description of Work: Replacement of 112kVA pad-mounted transformer to replace leaking 112kVA pad-mounted transformer at 2106 Klamath Avenue.
Estimated Cost: $10,625
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 35586
Location: 2900 Lakeside Drive
Type of Service: New Business
Description of Work: Site Demo: Removal of existing 225kVA transformer and 950’ of 1/0 AL Tri Primary UG cable. Install 3 1/0 MCM splices and 3 1/0 AL 15kV Termination Elbows.
Estimated Cost: $3,900
Appropriation: Electric Utility Fund (591) Project 2005 New Business Estimate Work
Source of Revenue: Customer Service Charges
Estimate Number: 36303
Location: Monroe Street and Reeve Street
Type of Service: Reliability
Description of Work: Replace 8 spans of #4 overhead wire with 8 spans of 397 KCMIL conductor and replace pole 46F38.
Estimated Cost: $33,391
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer/Developer Contribution
Estimate Number: 35952
Location: 3365 Cabrillo Avenue
Type of Service: Reliability
Description of Work: Replacement of 37 kVA leaking pad-mounted transformer at 3365 Cabrillo Avenue.
Estimated Cost: $8,648
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 36296
Location: 2375 De La Cruz Boulevard
Type of Service: Reliability
Description of Work: Install new 40’ Class 1 pole to replace existing rotten pole. Replace 1x-100 kVA and 2x-50kVA overhead transformers.
Estimated Cost: $10,664
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 36297
Location: 2041 Mission College Boulevard
Type of Service: Reliability
Description of Work: Install new 70’ Class 1 pole to replace existing rotten pole.
Estimated Cost: $9,291
Appropriation: Electric Utility Fund (591) Project 2006 Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time and related construction materials for the work detailed in this report, totaling $356,811 are included in the Adopted Fiscal Year 2020/21 Capital Improvement Program Budget, as indicated by each project appropriation.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use of City Electric Forces for the installation of facilities at 3238 Scott Boulevard, 1550 Space Park Drive, Santa Clara Square area near Building 6 on Scott Boulevard and Octavius Drive, East side Stars and Stripes Drive east of Fire Station (under Tasman overpass), 2106 Klamath Avenue, 2900 Lakeside Drive, Monroe Street and Reeve Street, 3365 Cabrillo Avenue, 2375 De La Cruz Boulevard, and 2041 Mission College Boulevard.
Staff
Reviewed by: Manuel Pineda, Chief Electric Utility Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces