REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of October 1 to December 31, 2025
Report
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
On August 25, 2020, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of October 1 to December 31, 2025 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
On occasion, both 49ers entities and Stadium Authority/City will be named jointly as defendants in a third-party litigation matter and are represented jointly in the defense of the case by insurance counsel. In such cases, joint defense meetings involving representatives of the 49ers, Stadium Authority, insurance carrier(s), and defense counsel will occur. Such meetings are privileged attorney-client communications, include discussion of confidential work product, and fall within the litigation exemption of the Public Records Act; for these reasons, such meetings are not included in this report.
|
Date |
Meeting |
|
10/01/2025 |
Weekly Accounting Status Meeting |
|
10/07/2025 |
Super Bowl League Event Agreement |
|
10/09/2025 |
Procurement Meeting |
|
10/16/2025 |
SBL Reporting |
|
10/20/2025 |
SBLX & City of Santa Clara Meeting |
|
10/23/2025 |
Procurement Meeting |
|
10/23/2025 |
SCSA Capital Projects Update Meeting |
|
10/23/2025 |
Super Bowl League Event Agreement |
|
10/27/2025 |
Procurement Meeting on Compactor Solicitation |
|
10/29/2025 |
Weekly Accounting Status Meeting |
|
10/29/2025 |
Super Bowl League Event Agreement |
|
10/30/2025 |
SBL Q1 Reporting |
|
11/03/2025 |
SBLX & City of Santa Clara Transportation Meeting |
|
11/03/2025 |
Stadium Authority Insurance |
|
11/05/2025 |
Weekly Accounting Status Meeting |
|
11/06/2025 |
Procurement Meeting |
|
11/11/2025 |
Stadium Issues |
|
11/12/2025 |
Super Bowl League Event Agreement |
|
11/14/2025 |
Transportation Transit Planning for SBLX |
|
11/17/2025 |
Capital Expense Processes |
|
11/17/2025 |
SCSA Stadium Manager Quarterly Status Meeting |
|
11/19/2025 |
Weekly Accounting Status Meeting |
|
11/21/2025 |
SBLX and FIFA WC Permit Progress Meeting |
|
11/25/2025 |
Check In Lunch |
|
12/01/2025 |
SBLX and FIFA WC Permit Intake and Coordination Meeting |
|
12/02/2025 |
SBLX Transportation Systems and VTA Operation Meeting |
|
12/02/2025 |
Special Event Zone Ordinance Update |
|
12/03/2025 |
Weekly Accounting Status Meeting |
|
12/04/2025 |
Procurement Meeting |
|
12/08/2025 |
SBLX and FIFA WC Permit Intake and Coordination Meeting |
|
12/10/2025 |
Weekly Accounting Status Meeting |
|
12/15/2025 |
Stadium Authority Surplus Equipment |
|
12/15/2025 |
SBLX and FIFA WC Permit Intake and Coordination Meeting |
|
12/18/2025 |
Parking Permits SBLX and FWC - Meeting |
|
12/18/2025 |
Procurement Meeting |
|
12/18/2025 |
SBLX - Pyro - Santa Clara City |
|
12/19/2025 |
Super Bowl League Event Agreement |
|
12/19/2025 |
Super Bowl League Event Agreement |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of October 1 to December 31, 2025.
Staff
Reviewed by: Kenn Lee, Acting Assistant City Manager
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 10/01/2025 to 12/31/2025