REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Revel Environmental Manufacturing, Inc. for the Purchase and Installation of Full Trash Capture Catch Basin Inserts
Report
COUNCIL PILLARS
Deliver and Enhance High Quality Efficient Services and Infrastructure, and Promote Sustainability and Environmental Protection
BACKGROUND
The City of Santa Clara’s stormwater discharges are regulated by a Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (MRP) issued by the California Regional Water Quality Control Board (RWQCB). One of the provisions of the MRP requires permittees to achieve no visual impact from trash (100 percent trash load reduction) in the stormwater system by 2022. In 2021 the City achieved an 84 percent trash load reduction through a combination of full trash capture (FTC) netting systems at the Westside Retention Basin; 574 FTC devices installed in individual stormwater catch basins located in City streets; enhanced commercial/industrial street sweeping; and the implementation of single-use carryout bag and expanded polystyrene foam food service ware ordinances.
An FTC device is a 5-millimeter mesh screen that traps particles such as cans, plastics, paper, cigarette butts and other debris from the stormwater system before they enter creeks and rivers in route to the San Francisco Bay. Devices have been strategically installed at higher trash load generating locations which yields larger amounts of reduction credit. Future trash load reductions will need to be achieved by installing devices in medium trash load generating locations. The City’s urban runoff pollution prevention consultant, EOA, Inc. has identified 470 catch basin inlets in which to install additional FTC devices to achieve the 100 percent trash load reduction mandate.
DISCUSSION
Pursuant to City Code Section 2.105.330, a formal Request for Proposals (RFP) was conducted for this procurement, with the award recommendation based on “best value.” The factors considered in the evaluation were proposal content/structure, experience, technical capability, and cost.
In January 2022, an RFP for the Purchase and Installation of FTC Catch Basin Inserts was published using the City’s e-procurement system. Four proposals were received from the following firms:
- DownStream Services, Inc.
- Revel Environmental Manufacturing, Inc.
- Safe Drain Stormwater Holdings, Inc.
- United Storm Water, Inc.
Proposals were independently evaluated by a three-member evaluation team comprised of three representatives from the Department of Public Works. Staff recommends award of contract to Revel Environmental Manufacturing, Inc. (REM) for having submitted the best value proposal. In their proposal REM demonstrated the following:
• A proven track record with installing FTC devices in 25 municipalities covered under the same MRP, including Santa Clara;
• The best installation progress reports;
• A Google Earth overlay feature showing the location and device configuration details; and
• The lowest cost.
Under the proposed agreement, REM will provide and install the FTC catch basin inserts at 470 locations in the first year of the contract. In addition, there are four, one-year options to extend the term of the agreement for a total of five years to install additional FTC catch basin inserts to comply with future RWQCB mandated trash load reduction requirements. Pricing will be fixed for the initial one-year term. After the initial term, price adjustments will be considered subject to approval by the City.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.
FISCAL IMPACT
The amount paid to REM over the initial one-year term of the agreement to purchase and install FTC devices shall not exceed $301,000, which includes a 10 percent contingency. Funds are available in the Storm Drain Capital Improvement Project Fund’s Urban Runoff Pollution Prevention Program project.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Authorize the City Manager’s Office to execute an Agreement with Revel Environmental Manufacturing, Inc. for the purchase and installation of 470 full trash capture catch basin inserts for a one-year term, with maximum compensation not-to-exceed $301,000 (including a 10 percent contingency); and
2. Authorize the City Manager’s Office to execute up to four one-year options to extend the term of the Agreement, subject to the appropriation of funds.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Office of the City Manager
ATTACHMENT
1. Agreement