REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of April 1 to June 30, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of April 1 to June 30, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
|
Date |
Meeting Purpose |
|
04/05/2024 |
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom) |
|
04/08/2024 |
Super Bowl LX Master Planning Session Meeting (in person) |
|
04/09/2024 |
Arbitration Issues Meeting (via Teams) |
|
04/11/2024 |
Public Works Procurement Meeting (via Teams) |
|
04/15/2024 |
Disability Access Services Meeting (via phone) |
|
04/16/2024 |
Event Security RFP Discussion Meeting (via Teams) |
|
04/17/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
04/19/2024 |
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom) |
|
04/19/2024 |
Financial Management System/Managed Services Status Meeting (via Zoom) |
|
04/22/2024 |
Insurance Meeting (via phone) |
|
04/22/2024 |
Arbitration Issues Meeting (via Teams) |
|
04/22/2024 |
Disability Access Services Meeting (via phone) |
|
04/24/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
04/26/2024 |
Assignment and Assumption Agreement Issues Meeting (via Zoom) |
|
04/26/2024 |
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom) |
|
04/26/2024 |
Arbitration Issues Meeting (via Teams) |
|
04/29/2024 |
Stadium Authority/Stadium Manager Monthly Coordination Meeting (in person) |
|
04/30/2024 |
Procurement Discussion Meeting (hybrid) |
|
05/01/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
05/02/2024 |
Arbitration Issues and FIFA Meeting (via Teams) |
|
05/03/2024 |
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom) |
|
05/08/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
05/09/2024 |
FIFA World Cup 2026 Assignment and Assumption Agreement Meeting (via Zoom) |
|
05/10/2024 |
Claim Meeting (via phone) |
|
05/10/2024 |
Biweekly Stadium CapEx SCSA Permit Meeting (via Zoom) |
|
05/10/2024 |
Levi’s Coordination Meeting (via Zoom) |
|
05/14/2024 |
Stadium Authority/Stadium Manager Monthly Coordination Meeting (via Teams) |
|
05/15/2024 |
49ers Settlement Agreement Meeting (via Teams) |
|
05/15/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
05/17/2024 |
49ers Settlement Agreement Meeting (via Teams) |
|
05/20/2024 |
49ers Settlement Agreement Meeting (via Teams) |
|
05/20/2024 |
Stadium Capital Projects Update Meeting (via Teams) |
|
05/29/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
05/31/2024 |
Kylii/Blue Lot Parking Meeting (via Teams) |
|
06/03/2024 |
Stadium Capital Projects Update Meeting (via Teams) |
|
06/04/2024 |
Various Stadium Operations and Settlement Meeting (via Teams) |
|
06/05/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
06/12/2024 |
Guidepost Discussion Meeting (via Teams) |
|
06/14/2024 |
Stadium Parking Meeting (via phone) |
|
06/17/2024 |
Stadium Authority/Stadium Manager Quarterly Status Meeting (in person) |
|
06/17/2024 |
Stadium Capital Projects Update Meeting (via Teams) |
|
06/18/2024 |
Various Stadium and Settlement Implementation Issues Meeting (via Teams) |
|
06/20/2024 |
Financial Management System/Managed Services Status Meeting (via Zoom) |
|
06/21/2024 |
Event Security Services Meeting (via phone) |
|
06/24/2024 |
Stadium Capital Projects Update Meeting (via Teams) |
|
06/26/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
06/28/2024 |
Event Security RFP and Agreement Meeting (via Teams) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of April 1 to June 30, 2024.
Staff
Reviewed by: Chuck Baker, Assistant Executive Director
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 4/1/24 to 6/30/24