REPORT TO COUNCIL
SUBJECT
Title
Accept the California Library Literacy Services Grant and Approve the Related Budget Amendment
Report
BACKGROUND
The California State Library, California Library Literacy Services (CLLS) provides an annually funded grant for ongoing operations of public library adult literacy programs. The Library Department qualifies for this grant through its adult literacy program, “Read Santa Clara.”
DISCUSSION
For fiscal year 2017-18, the Library Department has qualified for $47,596 in grant funds which will be used to help cover the operating expenses for the Library Department’s Adult Literacy and Families for Literacy programs. The grant award is comprised of a baseline amount of $18,000, plus a $29,596 allocation established by the previous fiscal year’s 1) per capita amount per adult learner served and 2) a match on local funds raised and expended for adult literacy services. Local funding for Read Santa Clara is a combination of 1) donations and grants raised by the Santa Clara City Library Foundation and Friends, and 2) staff salary and expenditures for books and materials covered by the City’s General Fund. A copy of the California State Library award letter, revision dated January 25, 2018, is attached to this report.
Staff recommends acceptance of the CLLS grant in the amount of $47,596 and approval of a budget amendment in the corresponding amount of $47,956 to the Adult Literacy program.
The CLLS grant requires that the grant award must be expended or encumbered by June 30, 2018. At the end of the fiscal year, staff evaluates any remaining unexpended funds against budget and expenses, and will re-appropriate and/or encumber as necessary.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Acceptance of the $47,596 grant award and approval of the appropriation of grant funds will help cover operating expenses and sustain programming for the Read Santa Clara program. There are no matching fund requirements.
BUDGET AMENDMENT
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2017-18 Current |
Increase/ (Decrease) |
2017-18 Revised |
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Fund 112 - Library Operating Grant Fund |
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Revenues |
|
|
|
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Grant Funding |
$0 |
$47,596 |
$47,596 |
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|
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Expenditures |
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|
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Program 1263 (Library - Literacy Grants) |
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|
|
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Salary and Wages - As-Needed |
$971 |
$12,500 |
$13,471 |
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Salary and Wages - Overtime |
$0 |
$2,590 |
$2,590 |
|
Contractual Services |
$47,141 |
$7,000 |
$54,141 |
|
Operating Supplies |
$0 |
$25,506 |
$25,506 |
COORDINATION
This report has been coordinated with the Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Accept California Library Literacy Services grant award of $47,596 into the Library Adult Literacy Grant Fund; and
2. Approve a budget amendment in the amount of $47,596 to Adult Literacy accounts for As-Needed Salary, Salary Overtime, Contractual Services and Operating Supplies. (Requires five affirmative votes by the City Council)
Staff
Reviewed by: Hilary Keith, City Librarian
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Award letter, revision dated January 25, 2018