REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of July 1 to September 30, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of July 1 to September 30, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
|
Date |
Meeting Purpose |
|
07/02/2024 |
Finance Updates Meeting (in person) |
|
07/03/2024 |
Weekly Accounting Status Meeting (virtual) |
|
07/08/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
07/08/2024 |
Various Stadium Issues Meeting (virtual) |
|
07/09/2024 |
FIFA World Cup 2026 Assignment and Assumption Negotiations Meeting (in person) |
|
07/10/2024 |
Weekly Accounting Status Meeting (virtual) |
|
07/10/2024 |
Levi’s Stadium Security Procedures and Neighborhood Impacts Assessment Funding Agreement Meeting (virtual) |
|
07/15/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
07/17/2024 |
Weekly Accounting Status Meeting (virtual) |
|
07/24/2024 |
FIFA World Cup 2026 Assignment and Assumption Negotiations Meeting (in person) |
|
07/30/2024 |
Stadium Authority/Stadium Manager Monthly Coordination Meeting (in person) |
|
08/01/2024 |
NFL Security Procedures Meeting (phone) |
|
08/07/2024 |
Weekly Accounting Status Meeting (virtual) |
|
08/12/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
08/14/2024 |
Weekly Accounting Status Meeting (virtual) |
|
08/14/2024 |
Pending Stadium Contracts Meeting (virtual) |
|
08/19/2024 |
Security Credentialing Meeting (phone) |
|
08/20/2024 |
Stadium Capital Projects Update Meeting (virtual) |
|
08/21/2024 |
World Cup Project Overview Meeting (in person) |
|
08/21/2024 |
Weekly Accounting Status Meeting (virtual) |
|
08/26/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
08/26/2024 |
CapEx Check-In Meeting (virtual) |
|
08/26/2024 |
Ticketmaster Agreement Meeting (virtual) |
|
08/28/2024 |
Weekly Accounting Status Meeting (virtual) |
|
08/29/2024 |
Procurement Meeting (phone) |
|
09/04/2024 |
Weekly Accounting Status Meeting (virtual) |
|
09/06/2024 |
Procurement Meeting (phone) |
|
09/10/2024 |
Various Stadium Issues and Contracts Meeting (virtual) |
|
09/11/2024 |
FIFA World Cup 2026 Assignment and Assumption Negotiations Meeting (in person) |
|
09/11/2024 |
Weekly Accounting Status Meeting (virtual) |
|
09/12/2024 |
CapEx Check-In Meeting (virtual) |
|
09/12/2024 |
Financial Management System Managed Services Status Meeting (virtual) |
|
09/16/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
09/16/2024 |
Various Stadium Issues Meeting (virtual) |
|
09/17/2024 |
FIFA World Cup 2026 Assignment and Assumption Negotiations Meeting (in person) |
|
09/18/2024 |
Weekly Accounting Status Meeting (virtual) |
|
09/18/2024 |
Various Stadium Issues Meeting (virtual) |
|
09/19/2024 |
Various Stadium Issues Meeting (virtual) |
|
09/20/2024 |
CapEx Check-In Meeting (virtual) |
|
09/23/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
09/24/2024 |
Various FIFA World Cup and Stadium Issues (virtual) |
|
09/25/2024 |
2026 Insurance Procurement Meeting (virtual) |
|
09/25/2024 |
FIFA World Cup and Stadium Issues (virtual) |
|
09/26/2024 |
Stadium Authority and Stadium Manager Finance Updates Meeting (in person) |
|
09/26/2024 |
2026 FIFA/Super Bowl Negotiations (virtual) |
|
09/27/2024 |
CapEx Check-In Meeting (virtual) |
|
09/30/2024 |
49ers Grant Commitment Meeting (virtual) |
|
09/30/2024 |
Various Stadium Issues Meeting (virtual) |
|
09/30/2024 |
Stadium Authority/Stadium Manager Quarterly Status Meeting (in person) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1 to September 30, 2024.
Staff
Reviewed by: Chuck Baker, Assistant City Manager
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 7/1/24 to 9/30/24