REPORT TO COUNCIL
SUBJECT
Title
Action on Selecting Relay for Life City Team Name for the 2019 American Cancer Society fundraiser
Report
BACKGROUND
At the January 29, 2019 meeting, the City Council heard a presentation by Santa Clara Relay for Life about its 2019 signature fundraiser for the American Cancer Society. The Relay for Life raises funds for life-saving cancer research studies, crucial patient care programs, and education and prevention initiatives, as well as brings communities together to remember loved ones lost and honor survivors of all cancers. Santa Clara Relay for Life will host its next annual walk on April 27-28, 2019 at Townsend Field at Buchser Middle School.
Following the presentation, the Council decided to form a City of Santa Clara team to participate in the 2019 Relay for Life and directed staff to hold a contest for the public to suggest a City team name.
DISCUSSION
From Feb. 4 - Feb. 22, 2019, staff conducted a social media contest on Twitter, Facebook and Nextdoor for the public to submit team name suggestions. Twelve submissions were received and are, as follows:
|
Team Name Submission |
|
Clara 4 Life |
|
The Santa Clara Cure-Ators |
|
The Santa Clara Conquerors |
|
The Santa Clara Superheroes |
|
The Walk and Rollers |
|
Mission City Trailblazers |
|
Walkers United |
|
Center of What’s Possible |
|
Run for your Life |
|
Team Santa Clara: City on a Mission to Find a Cure |
|
Mission City Impossible |
|
Mission City Miracles |
To select the City’s 2019 Relay for Life team name, the City Council can determine the process from the following options:
• Option 1- Follow a voting method similar to the Commission voting method.
o Per these rules, if there are five (5) or more team names which there are, the Council will cast one vote each for their two desired names. Only one vote per team name is allowed. A Councilmember may choose to vote for only one applicant but will relinquish the other vote.
o For the vote tally, the Clerk will announce the two names that received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two names. The Council will then cast one vote each for their desired team name. The City Clerk will announce the winner.
o If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
o The Council votes, with the team name receiving the highest number of votes being the winner. The City Clerk will announce the City’s Relay for Life team name.
o A Council Member makes a motion to select the team name that received the highest number of votes. The Council has the opportunity to vote unanimously to announce the team name, using the Council Chambers electronic voting equipment.
• Option 2 - Make a motion for one of the name submissions, followed by a Council vote.
• Option 3 - Choose a different process for voting.
Once the Council chooses the City’s Relay for Life team name, staff will notify the individual who made the submission within the coming week. For his/her efforts, the individual, who submitted the winning entry, will receive a selection of City-branded goods and recognition on social media.
The City has already registered a 2019 Relay for Life team, with the name “to be determined.” City staff will follow up with organizers to update the team name once it’s been selected by the Council. Mayor and Council Office staff is in the process of recruiting participants for the City’s Relay for Life team.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There’s no fiscal impact other than staff time.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
There is no staff recommendation.
Staff
Reviewed by: Lenka Wright, Director of Communications
Approved by: Deanna J. Santana, City Manager