REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the Use of City Electric Forces for Public Works at 385 Saratoga Avenue, 601 El Camino Real, 2390 Mission College Boulevard, 2228 Calle De Primavera, 2010 Wyatt Drive, 5450 Great America Parkway, 3901 Lick Mill Boulevard, 4500 Great America Parkway, Nelson Court, 1450 Agnew Road, 4751 Lick Mill Boulevard, 4299 Macedo Place, 2817 Mission College Boulevard, 537 Chapman Court, 3025 Raymond Drive, 3159 Mission College Boulevard, and 1957 Pruneridge Avenue, With an Estimated Cost of $564,666
Report
BACKGROUND
Section 1310 of the Santa Clara City Charter (Contracts on Public Works) states “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is better performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, the staff recommends that the City Council declares and determines that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 40396
Location: 385 Saratoga Avenue
Type of Service: New Business (2005)
Description of Work: Remove service drop, 2-racks, and 7-100A service meters. Install ± 60' service drop, 2-racks, and 7-100a service meters.
Estimated Cost: $6,399
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40867
Location: 601 El Camino Real
Type of Service: New Business (2005)
Description of Work: Install new UG SVC to SCPD parking lot for car chargers.
Estimated Cost: $4,297
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40422
Location: 2390 Mission College Boulevard
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $8,657
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40647
Location: 2228 Calle De Primavera
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $7,934
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40666
Location: 2010 Wyatt Drive
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $4,604
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40667
Location: 5450 Great America Parkway
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $6,127
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40668
Location: 3901 Lick Mill Boulevard
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $6,228
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40669
Location: 4500 Great America Parkway
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $4,805
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40787
Location: Nelson Court
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $4,819
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40788
Location: 1450 Agnew Road
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $9,757
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40789
Location: 4751 Lick Mill Blvd
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $6,024
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40790
Location: 4299 Macedo Place
Type of Service: New Business (2005)
Description of Work: Installation of underground cable and underground connectors to point of connection for small cell streetlight.
Estimated Cost: $5,213
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38625
Location: 2817 Mission College Boulevard
Type of Service: Capacity (2006)
Description of Work: Installation of capacitor bank.
Estimated Cost: $53,499
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 37912
Location: 537 Chapman Court
Type of Service: New Business (2005)
Description of Work: Replace overhead service drop from utility pole to a midspan service to customer weatherhead.
Estimated Cost: $2,703
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 40713
Location: 3025 Raymond Drive
Type of Service: New Business (2005)
Description of Work: Remove underground primary cable to prepare for substation rebuild. Repull cable and install a new transformer once rebuild is complete.
Estimated Cost: $148,395
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer Service Charges
Estimate Number: 39884
Location: 3159 Mission College Boulevard
Type of Service: New Business (2005)
Description of Work: Install a new padmount transformer and cable to the nearest manhole.
Estimated Cost: $64,434
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 39237
Location: 1957 Pruneridge Avenue
Type of Service: New Business (2005)
Description of Work: Underground Electric Facilities and install underground secondary cables to 22 new homes and ADUs.
Estimated Cost: $220,771
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Historically, City staff has performed small project work like this under the use of City Forces exception and justification above. The City prepares estimates based on current cost information and project scope. SVP is developing a process to periodically review completed work to inform future cost estimates.
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15302 (Class 2 -Replacement or Reconstruction) Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations as the proposed work involves the replacement of electric facilities and the installation of small electric facilities involving negligible expansion of capacity.
FISCAL IMPACT
The funds to support the staff time for work performed by Silicon Valley Power (SVP) and related construction materials for the work detailed in this report totaling $564,666 are included in the FY 2025/26 Adopted CIP Budget, as indicated by each project appropriation. Out of the total amount, $511,167 is in New Business Estimate Work (CIP 2005) and $53,499 is in Transmission and Distribution Capital Maintenance Betterments (CIP 2006) in the Electric Utility Capital Fund. All of the referenced work will be performed by City SVP staff. Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 385 Saratoga Avenue, 601 El Camino Real, 2390 Mission College Boulevard, 2228 Calle De Primavera, 2010 Wyatt Drive, 5450 Great America Parkway, 3901 Lick Mill Boulevard, 4500 Great America Parkway, Nelson Court, 1450 Agnew Road, 4751 Lick Mill Boulevard, 4299 Macedo Place, 2817 Mission College Boulevard, 537 Chapman Court, 3025 Raymond Drive, 3159 Mission College Boulevard, and 1957 Pruneridge Avenue, with an estimated cost of $564,666, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Staff
Reviewed by: Nico Procos, Director of Silicon Valley Power
Approved by: Jovan D. Grogan, City Manager