REPORT TO PARKS & RECREATION COMMISSION
SUBJECT
Title
Review of the Proposed FY 2024/25 & FY 2025/26 Biennial Capital Improvement Program Budget
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
Enhance Community Sports, Recreational and Arts Assets
Deliver and Enhance High-Quality Efficient Services and Infrastructure
BACKGROUND
City Charter Section 1302 (Budget - Submission to the City Council) requires that at least thirty-five (35) days prior to the beginning of each fiscal year, (or at such prior date thereto determined by the City Council), the City Manager shall submit to the City Council the proposed budget. The proposed biennial budget process alternates between an operating and a capital budget. This year’s proposed budget, released on May 1, 2024, focuses on the capital infrastructure, supporting the facilities that serve our residents and community. A public hearing on the proposed budget was held on May 7, 2024, and a second public hearing is scheduled for June 4. Final adoption of the budget will be considered at the June 25, 2024 City Council meeting.
On January 16, 2024, the Parks & Recreation Commission added Goal F (Consider the annual budget of the Parks & Recreation Department during the budget preparation process and make recommendations thereto to the City Manager and the City Council) to its FY2023/24 workplan. The purpose of this report to Commission is to provide an opportunity for the Commission to review the proposed budget as it relates to the capital improvement program for projects under the purview of the Department of Parks & Recreation and to provide feedback on those projects.
DISCUSSION
Enclosed, as Attachment 1, is the Report to Council File ID No. 24-320, that was presented at the initial budget study session held on May 7, 2024, and presented by Finance Director Kenn Lee. Enclosed as Attachment 2 is the PowerPoint presentation that was shared with the City Council.
At the May 21, 2024 Commission meeting, staff will review these documents with a focus on those projects that are within the purview of the Department of Parks & Recreation. The full documents have been provided to the Commission to provide context and understanding of the City’s full financial picture. Commission members are encouraged to review Slide 16 (Capital Buildings - Accomplishments); slide 22 (Proposed Use of General Fund Capital Projects Reserve); Slide 28 (Unfunded Capital Needs), Slide 29 (CIP Projects by Theme); Slide 31 (Community Facilities Theme) and Slide 35 (Parks and Trails Theme) for information most relevant to Parks & Recreation.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environment Quality Act (“CEQA”) pursuant to section 15378(a)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
FISCAL IMPACT
The Proposed Biennial Capital Budget totals $285.1 million in FY 2024/25 and $357.5 million in FY 2025/26, and the five-year Capital Improvement Program totals $1.04 billion. The Proposed Operating Budget for FY 2024/25 is $1.07 billion. The combined proposed capital and operating budgets for FY 2024/25 totals $1.35 billion.
PUBLIC CONTACT
Public contact was made by posting the Parks & Recreation Commission agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
It is recommended that the Commission:
1. Provide feedback, as deemed appropriate, as it relates to projects under the purview of the Department of Parks & Recreation; and
2. Note and file the report.
Staff
Reviewed by: Dale Seale, Deputy Parks & Recreation Director
Approved by: Cynthia Bojorquez, Assistant City Manager/Acting Director of Parks & Recreation
ATTACHMENT
1. Report to Council File ID No. 24-320 Study Session: Review of the Proposed FY 2024/25 & FY 2025/26 Biennial Capital Improvement Program Budget
2. Proposed FY 2024/25 & FY 2025/26 Capital Improvement Program Budget Study Session Presentation