REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of January 1 to March 31, 2025
Report
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of January 1 to March 31, 2025 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
On occasion, both 49ers entities and Stadium Authority/City will be named jointly as defendants in a third-party litigation matter and are represented jointly in the defense of the case by insurance counsel. In such cases, joint defense meetings involving representatives of the 49ers, Stadium Authority, insurance carrier(s), and defense counsel will occur. Such meetings are privileged attorney-client communications, include discussion of confidential work product, and fall within the litigation exemption of the Public Records Act; for these reasons, such meetings are not included in this report.
|
Date |
Meeting Purpose |
|
01/06/2025 |
FIFA Permit Review Update Meeting (virtual) |
|
01/08/2025 |
Weekly Accounting Status Meeting (virtual) |
|
01/09/2025 |
Newly Elected Officials Orientation - Levi’s Stadium Tour (in person) |
|
01/15/2025 |
Weekly Accounting Status Meeting (virtual) |
|
01/16/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
01/21/2025 |
2026 FIFA World Cup and Stadium Issues Meeting (virtual) |
|
01/22/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
01/22/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
01/23/2025 |
SCSA Training for Business Central Meeting (virtual) |
|
01/27/2025 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
01/27/2025 |
2026 FIFA World Cup Pre-Meeting (virtual) |
|
01/27/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
01/29/2025 |
2026 FIFA Agreement Discussions (virtual) |
|
01/30/2025 |
2026 FIFA Assignment and Assumption Agreement Meeting (virtual) |
|
01/30/2025 |
Stadium Authority Budget Meeting (in person) |
|
01/31/2025 |
Parking Permit Overview Meeting (virtual) |
|
02/03/2025 |
2026 FIFA World Cup Assignment and Assumption Agreement Pre-Meeting (virtual) |
|
02/03/2025 |
2026 FIFA World Cup Assignment and Assumption Agreement Meeting (virtual) |
|
02/04/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
02/05/2025 |
FIFA Guaranty Meeting (virtual) |
|
02/06/2025 |
Fiscal Year (FY) 2022/23 Payroll Review Meeting (virtual) |
|
02/07/2025 |
NFL Meetings During Future Host City Program (in person) |
|
02/12/2025 |
2026 FIFA World Cup Meeting (virtual) |
|
02/14/2025 |
2026 FIFA World Cup Assignment and Assumption Agreement Meeting (virtual) |
|
02/25/2025 |
Various Stadium Issues Meeting (virtual) |
|
02/26/2025 |
Weekly Accounting Status Meeting (virtual) |
|
02/27/2025 |
Stadium Authority & Armanino Training for Business Central Meeting (virtual) |
|
02/28/2025 |
Janitorial Services Procurement Request Meeting (virtual) |
|
03/03/2025 |
Shared Stadium Expenses (SSE) Full Time Equivalent (FTE) Budget Assumptions Meeting (virtual) |
|
03/04/2025 |
FY 2025/26 Budget Discussion (virtual) |
|
03/05/2025 |
Weekly Accounting Status Meeting (virtual) |
|
03/06/2025 |
Stadium Budget and Related Issues (virtual) |
|
03/07/2025 |
FY 2025/26 Budget Discussion (virtual) |
|
03/07/2025 |
Stadium Authority Capital Projects Update Meeting (virtual) |
|
03/10/2025 |
Stadium Authority Capital Projects Update Meeting (virtual) |
|
03/12/2025 |
Various Stadium Issues Meeting (virtual) |
|
03/19/2025 |
Weekly Accounting Status Meeting (virtual) |
|
03/24/2025 |
Stadium Related Issues Meeting (virtual) |
|
03/24/2025 |
Stadium Authority Capital Projects Update Meeting (virtual) |
|
03/24/2025 |
Stadium Authority/Stadium Manager Quarterly Status Meeting (in person) |
|
03/26/2025 |
Weekly Accounting Status Meeting (virtual) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2025.
Staff
Reviewed by: Christine Jung, Deputy City Manager
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 1/1/25 to 3/31/25