REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of March 2025
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during March 2025. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
At its March 12, 2024 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2024-25 Operating, Debt Service, and Capital Budget which runs from April 1, 2024 to March 31, 2025. Significant expenditures (greater than $5,000) paid in March 2025 include:
• Payment totaling $20,080.00 to Brailsford & Dunlavey, Inc. for CapEx Project - Project and Construction Management Firm
• Payments totaling $6,665,720.92 to the City of Santa Clara for the following:
o $286,055.55 for reimbursement of General and Administrative (G&A) City payroll costs (e.g., Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $214,211.29 for reimbursement of Special Liability Claims related to Levi’s Stadium
o $6,165,454.08 for Stadium Lease Article 14 Excess Cash Transfer to City of Santa Clara’s General Fund
• Payment totaling $7,450.00 to Consor PMCM, Inc. for CapEx Project - Project and Construction Management Firm
• Payment totaling $103,770.94 to Fluoresco Services, LLC for the following:
o $97,735.94 for CapEx Project - Updated Stadium Wayfinding Signage
o $6,035.00 for CapEx Project - Stadium Event Signage
• Payments totaling $7,010,473.49 to Forty Niners SC Stadium Company, LLC for the following:
o $6,165,454.08 for Stadium Lease Article 14 Excess Cash Transfer for the Public Safety Costs 2024 Outstanding Balance
o $845,019.41 for Community Facilities District Advance Payment - Principal & Interest
• Payments totaling $1,817,449.82 to Forty Niners Stadium Management Company, LLC for the following:
o $1,810,241.93 for March 2025 Stadium Manager Expenses, inclusive of Shared Stadium Expenses
o $6,827.89 for CapEx Project - Boilers
o $380.00 for CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement
• Payments totaling $28,914.25 for Legal Services
• Payment totaling $9,986.75 to Hellmuth, Obata & Kassabaum, Inc. for CapEx Project - Boilers
• Payment totaling $5,344.70 to InTWO, Inc for Financial Management System Monthly Services (February 2025)
• Payment totaling $1,889,813.94 to Jones Sign Company for CapEx Project - Levi's Naming Rights Signage Refurbishment/Replacement
• Payment totaling $36,204.21 to Populous Group, LLC for CapEx Project - Lighting Systems
Names of law firms have been redacted from the Bills and Claims report. The Supreme Court of California in Los Angeles County Board of Supervisors v. Superior Court, (2016) 2 Cal.5th 282, held that invoices specifying the amounts billed by a law firm to a client fall within the scope of attorney-client privilege while the matters are active. In accordance with the Supreme Court’s ruling, the names of law firms retained by the Stadium Authority, and the specific amounts billed by each, have been redacted from the public report to maintain the confidentiality of billing records for specific legal services. The aggregate amount spent on legal services in the subject time period has been provided.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is $17,601,382.03
COORDINATION
This report has been coordinated with the Executive Director and Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for March 2025.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. March 2025 SCSA Bills and Claims