REPORT TO COUNCIL
SUBJECT
Title
Use of City Electric Forces At Various Locations
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states in part “that every contract involving an expenditure of more than one thousand dollars ($1,000.00) for the construction or improvement, (excluding maintenance and repair), of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best performed with City Forces based on the scope and cost of the projects. Therefore, staff recommends that the City Council find that City Forces can best perform the installation of the following electric facilities and approve the use of City Forces.
Location: 2200 Martin Avenue
Type of Service: Load Increase/Capacity
Description of Work: Install new pole, 3 50kVA 120/208V overhead transformers and connect customer service. Remove 2 25kVA and 1 37.5kVA 102/240V overhead transformers and service.
Estimated Cost: $14,776.64
Source of Revenue: Customer/Developer Contribution, Customer Service Charges
Estimate Number: 35002
Location: 3215 Stevens Creek Boulevard
Type of Service: New Business - New Padmount Transformer
Description of Work: Frontage Improvements on Cecil, behind Stevens Creek Boulevard, for new building, install two new streetlights, a manhole, a transformer pad and two risers
Estimated Cost: $35,792.38
Source of Revenue: Customer/Developer Contribution
Estimate Number: 34379
Location: 2800, 2820, 2840, 2860 and 2880 San Tomas Expressway
Type of Service: New Business Remove SVP Idle Facilities
Description of Work: Remove four transformers, 6000’ underground high voltage cable, connectors and splices. Remove metering to five buildings
Estimated Cost: $34,678.64
Source of Revenue: Salvage Plant
Estimate Number: 35086
Location: 1807 Pruneridge Avenue
Type of Service: New Business/New Electric Service
Description of Work: Install new pole with three overhead transformers, connect new customer service and install 1200 amp metering, and remove three overhead transformers and an old pole
Estimated Cost: $22,237.90
Source of Revenue: Customer/Developer Contribution
Estimate Number: 34721
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction), because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for the work detailed in this report are budgeted in the Fiscal Year 2017/18 Adopted Budget or will be included in the forthcoming Fiscal Year 2018/19 Recommended Budget.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use of City Electric forces for the installation of facilities at 2200 Martin Avenue; 3215 Stevens Creek Boulevard; 2800, 2820, 2840, 2860 and 2880 San Tomas Expressway; and 1807 Pruneridge Avenue.
Staff
Prepared by: Sharon Laughlin, Office Specialist IV
Reviewed by: John C. Roukema, Chief Electric Utility Officer
Reviewed by: Brian Doyle, City Attorney
Reviewed by: Manuel Pineda, Assistant City Manager
Reviewed by: Walter C. Rossmann, Chief Operating Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Use of City Electric Forces Resolution