REPORT TO COUNCIL
SUBJECT
Title
Actions to Approve Various Modifications to Existing Classified and Unclassified Class Specifications, and Adopt a Resolution Approving and Adopting the Updated Unclassified Salary Plan
Report
COUNCIL PILLAR
Manage Strategically Our Workforce Capacity and Resources
BACKGROUND
Sections 4 and 6 of the Personnel and Salary Resolution require City Council approval of new or revised classifications. The proposed Council action satisfies these applicable requirements.
Various Modifications to Existing Classified Class Specifications
The Community Development Department and Fire Department coordinated with the Human Resources Department to modify the Permit Technician (Job Code 621) specification to reflect current job duties. The Police Department coordinated with the Human Resources Department to modify the Jail Service Officer (Job Code 353) to make revisions to align with the Public Safety Non-Sworn Employees Association (Unit 10) Memorandum of Understanding.
These modifications were approved by the Civil Service Commission on March 13, 2023.
Various Modifications to Existing Unclassified Class Specifications
Silicon Valley Power (Electric Department) coordinated with the Human Resources Department to modify the Electric Program Manager (Job Code 424) class specification to update the minimum qualifications and job duties to cover all the Electric Program Manager specialty positions that were added by Council on January 25, 2022 and November 15, 2022. The City Manager’s Officer coordinated with the Human Resources Department to modify the Emergency Services Coordinator (Job Code 106) class specification to better describe the duties performed.
Approval and Adoption of the Unclassified Salary Plan
The City of Santa Clara contracts with the California Public Employees’ Retirement System (CalPERS) to provide retirement benefits for employees in both classified and unclassified positions. When the City makes modifications to the salary schedules for its classified or unclassified positions, the City Council must approve and adopt the publicly available salary schedules to comply with California Code of Regulations (CCR) section 570.5.
The Unclassified Salary Plan has been updated to reflect the salary range for the Emergency Services Officer. These proposed updates to the Unclassified Salary Plan are recommended to be effective May 1, 2023.
DISCUSSION
Modifications to the Permit Technician (Job Code 621)
The Community Development Department and Fire Department coordinated with the Human Resources Department to propose revisions to the Permit Technician (Job Code 621). The revisions include administrative revisions to the Class Summary and Distinguishing Characteristics sections. The Minimum Qualifications and Acceptable Substitution sections have been broadened out in an effort to expand the candidate pool. Possession of an International Code Council (ICC) Permit Technician certification is required to be obtained within one (1) year of appointment. It should be noted, however, that several current incumbents do not possess this certification and will be grandfathered into the existing minimum qualification requirements, unless they are rehired or transferred to another Department. Revisions to the Typical Duties and Knowledge, Skills, & Abilities sections are proposed to accurately reflect the current duties of the job.
Permit Technician (Job Code 621) - with an annual salary range of $82,275.72- $104,836.68. The Permit Technician is responsible for processing all building or fire permits, coordinating permitting activities with other departments, and performs related work in the City of Santa Clara Permit Center or Community Risk Reduction Division.
There is no modification to the salary range for this position.
Modifications to the Jail Service Officer (Job Code 353) Class Specification
The Police Department coordinated with the Human Resources Department to propose revisions to the Jail Service Officer (Job Code 353) class specification. Revisions include administrative updates to the Class Summary, Distinguishing Characteristics, Supervision Received and Special Conditions sections. Additionally, under Desirable Qualifications the title of the training course was updated. Under the Other Requirements section, the addition of the required completion of Corrections Academy (currently called the Adult Corrections Officer Core Course) within one (1) year of hire as a condition of employment was updated to align with the terms of the current Unit 10 Memorandum of Understanding (MOU).
Jail Service Officer (Job Code 353) - with an annual salary range of $87,644.40 - $111,734.52. This position operates the temporary detention facility, fingerprints and photographs arrestees in the booking process, conducts searches and inventory of property, monitors building security console, maintains detention records and releases prisoners as authorized.
There is no modification to the salary range for this position.
Modifications to the Electric Program Manager (Job Code 424) Class Specification
The Human Resources Department coordinated with Silicon Valley Power (Electric Department) to propose modifications to Electric Program Manager (Job Code 424).
The revisions include administrative revisions to the Class Summary and Distinguishing Characteristics sections. Additionally, the Minimum Qualifications were expanded to include minimum requirements for newly added Electric Program Manager positions by Council in 2022. The Typical Duties and Knowledge, Skills, and Abilities sections were updated to remove specialty requirements. Instead, the class specification was broadened out to include duties that may be performed by newly created positions.
Electric Program Manager (Job Code 424) - with an annual salary range of $175,167.47 - $226,672.82. Incumbents manage an operational or administrative program or service area in the Electric Utility (Silicon Valley Power). Responsibilities range to include administrative duties, planning, developing, implementing, evaluating, and managing the program or service area. Incumbents supervise staff assigned to a program or service area and serve as the subject matter expert in their assigned specialty.
There is no modification to the salary range for this position.
Modifications to the Emergency Services Coordinator (Job Code 106) Class Specification
The Human Resources Department coordinated with City Manager’s Office to propose modifications to the Emergency Services Coordinator (Job Code 106) class specification. During the COVID-19 pandemic, and most recently with the various storms that have impacted the bay area, the duties of this position have evolved. With the recent departure of the former incumbent, and upcoming recruitment of this key position, the Administration has reviewed this classification and is recommending revisions to the classification specification to better align with the duties actually performed, and is recommending revisions to the salary range to be competitive in the bay area.
The revisions include retitling the classification from Emergency Services Coordinator to Emergency Services Officer, and administrative revisions to the Class Summary and Distinguishing Characterizes sections. The Minimum Qualifications and Desirable Qualifications sections were updated to align with the requirements and desirable skills needed for the job, and the Typical Duties and Knowledge, Skills and Abilities sections was updated to better describe the work being performed.
Emergency Services Coordinator (Job Code 106) - with an annual salary range of $131,728.32- $170,480.40. This position is responsible for developing, implementing, and maintaining a comprehensive emergency services program for the City of Santa Clara.
It is recommended to change the salary range to $182,340.36 - $235,956.12.
Approval and Adoption of the Unclassified Salary Plan
The Unclassified Salary Plan is recommended to be modified to:
Revise the classification of Emergency Services Coordinator to Emergency Services Officer (Job Code 106) classification - with an annual salary range of approximately $182,340.36 - $235,956.12.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact to revise class specifications.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Approve modifications to the Permit Technician (Job Code 621) Classification Specification;
2. Approved modifications to the Jail Services Office (Job Code 353) Classification Specification;
3. Approve modifications to the Electric Program Manager (Job Code 424) Classification Specification;
4. Approve modifications to the Emergency Services Coordinator (Job Code 106) Classification Specification; and
5. Adopt a Resolution to approve the revised unclassified salary plan to satisfy the requirements of California Code of Regulations Section 570.5.
Staff
Reviewed by: Aracely Azevedo, Director, Human Resources
Approved by: Office of the City Manager
ATTACHMENTS
1. Class Specification (clean), Permit Technician (Job Code 621)
2. Class Specification (track changes), Permit Technician (Job Code 621)
3. Class Specification (clean), Jail Service Officer (Job Code 353)
4. Class Specification (track changes), Jail Service Officer (Job Code 353)
5. Class Specification (clean), Electric Program Manager (Job Code 424)
6. Class Specification (track changes), Electric Program Manager (Job Code 424)
7. Class Specification (clean), Emergency Services Coordinator (Job Code 106)
8. Class Specification (track changes), Emergency Services Coordinator (Job Code 106)
9. Resolution Updated Unclassified Salary Plan (05-1-2023)
10. Unclassified Salary Plan Effective 5-1-2023 (for Council 03-21-2023)