REPORT TO YOUTH COMMISSION
SUBJECT
Title
Elect a Chair and Vice Chair for the FY 2024/25 Youth Commission Term
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
At the beginning of each term, the Youth Commission appoints a Chair to facilitate the monthly meeting and a Vice Chair that presides over the meeting in the event the Chair is unavailable. The role of the Chair is to facilitate monthly meetings, speak at City Council meetings when necessary, to convey the work of the Commission, and to work with the Staff Liaison on preparation of the Commission meeting agendas. The role of the Vice Chair is to fulfill the role of the responsibilities of the Chair when the Chair is not available.
DISCUSSION
The Youth Commission may nominate Youth Commissioners for the position of Chair or Vice Chair. Following meeting procedures, the nomination for each position is conducted through a motion and a second, respectively, by two different Commissioners. Each position is subject to Commission action. Commissioners should not nominate themselves for these positions. The individual nominated can either accept or decline the nomination for the role. After the nomination, there can be discussion by the Commission and public comments. Once the nominations are closed and there is a motion and second on the table, the Commissioners will vote for candidates for the roles of Chair and Vice Chair. The Commissioner with a favorable action for each position will assume the role and responsibilities for the FY2024/25 term. The positions will begin at the next regular meeting of the Commission.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Nominate and select a Chair and Vice Chair for the Youth Commission for the FY 2024/25 term.
Staff
Prepared by: Gayle Ichiho, Recreation Supervisor
Reviewed by: Kimberly Castro, Recreation Manager
Approved by: Cynthia Bojorquez, Assistant City Manager and Acting Director of Parks & Recreation