REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the Use of City Water Forces to Install a Backflow Prevention Device at 471 Perry Court.
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states in part “that every contract involving an expenditure of more than one thousand dollars ($1,000.00) for the construction or improvement, (excluding maintenance and repair), of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best performed with City Forces to complete the limited size and scope of work outlined below. The Water Utility has in-house knowledge and trained personnel operating and maintaining water services that can be leveraged to perform this work more economically. Bidding out the work and contracting with a private entity would delay the construction projects. Therefore, staff recommends that the City Council find that City Forces can best perform the installation of the following water services and approve the use of City Forces.
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Location: |
471 Perry Court |
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Type of Service: |
Provide installation services for new public water improvements. |
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Description of Work: |
Upgrade existing (1) - 6” fire service with RPDA backflow prevention device |
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Job Number: |
592-1423-80300-7054-(i)30998 |
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Cost Estimate Source of Revenue: |
$ 30,684.14 Customer/Developer Contribution |
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity.
FISCAL IMPACT
The funds to support the staff time for the work detailed in this report are included in the Fiscal Year 2024/25 Adopted Budget. Expenditures will be offset by developer contributions.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office beginning the Thursday evening before the Tuesday meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the use of City Water forces for water utility upgrades at 471 Perry Court based on findings presented that such work can be performed better and more economically by City forces.
Staff
Prepared by: Gary Welling, Director of Water and Sewer Utilities
Approved by: Jovan D. Grogan, City Manager