REPORT TO PARKS & RECREATION COMMISSION
SUBJECT
Title
Recommendation to the City Council to Adopt a Resolution Establishing the 2027 Parks & Recreation Commission Meeting Calendar
Report
BACKGROUND
City Charter Section 1003 requires the City boards and commissions to hold regular meetings as prescribed by ordinance. City Code Section 2.120.030 states that regular meeting dates and times are established by City Council resolutions and may be amended by subsequent resolution.
In 1987, the City Council adopted Resolution No. 5195, establishing the meeting schedule (Attachment 1) for the Parks & Recreation Commission (Commission). Subsequently, Resolution 24-9337 (Attachment 2) set the Commission’s regular meetings to the second Monday of each month at 7:00 p.m.
The purpose of this report is to present the proposed 2027 meeting calendar (Attachment 3) and accompanying draft resolution (Attachment 4) for the Commission's consideration and recommendation to the City Council.
DISCUSSION
The Parks & Recreation Commission annually reviews and recommends a calendar of regular for Council approval.
The proposed 2027 meeting calendar generally follows the Commission's established schedule of meeting on the second Monday of each month at 7:00 p.m. In accordance with past practice, should a regular meeting fall on a City holiday, the meeting may be rescheduled as needed. In 2027, Indigenous People’s Day Holiday will fall on the second Monday of October. Accordingly, no Commission meeting is proposed for that month.
The proposed calendar includes eleven (11) regular meetings for calendar year 2027, with no meeting scheduled for October.
Upon the Commission’s approval, the proposed meeting calendar and accompanying draft resolution will be forwarded to the City Council for consideration and adoption.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
PUBLIC CONTACT
Public contact was made by posting the Park & Recreation Commission agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at 408-615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Recommend that the City Council approve and adopt a resolution establishing the Parks & Recreation Commission’s regular meeting schedule for calendar year 2027 and authorize City staff to make minor, non-substantive changes to the resolution prior to final adoption.
Staff
Prepared by: Kimberly Castro, Recreation Manager
Approved by: Damon Sparacino, Director of Parks & Recreation
ATTACHMENTS
1. Resolution No. 5195
2. Resolution No. 24-9337
3. Proposed Parks & Recreation Commission Calendar of Meetings for 2027
4. Draft Resolution to establish Parks & Recreation Calendar of Meetings for 2027