REPORT TO COUNCIL
SUBJECT
Title
Review and Approve each Board, Commissions, and Committee Annual Workplan for FY 2026-2027
Report
BACKGROUND
Beginning in 2024, staff implemented an annual workplan development process that is more structured and has a transparent framework for collaboration. Under this process, each Board, Commissions and Committee develops and approves a work plan that is then presented to the City Council for review and approval.
This approach provides several benefits:
• Clear Prioritization: Each Board, Commissions and Committee will have a defined set of objectives, making it easier for Council to assess progress and allocate staff resources efficiently.
• Enhanced Transparency: Workplans will provide greater visibility into the activities and goals of these advisory bodies, fostering stronger communication and accountability.
• Improved Coordination: By aligning the efforts of staff, Board, Commissions and Committee, we can ensure more effective collaboration on citywide initiatives.
• Informed Decision-Making: With a clear roadmap of each group’s priorities, the City Council will be better equipped to make decisions that support both short-term needs and long-term strategic goals.
At the November 4, 2025, Council meeting staff brought forward the first set of Board, Commissions and Committee Board, Commissions and Committee Workplans for FY 25/26 for Councils review and approval.
At the February 10, 2026, Council meeting, the Council directed staff to reinstate the Board, Commissions and Committee Joint Dinners. These dinners provide the Board, Commissions and Committee an opportunity to share accomplishments, discuss objectives, and engage directly with the City Council.
These dinners were to begin in June 2026, however, there has been a need to reschedule and postpone several meetings to accommodate pressing City business or other schedule conflicts. Staff continues to work with the Board, Commissions and Committee to schedule these future joint dinners.
City staff liaisons worked with their respective Board, Commissions and Committee to develop workplans during March/April 2026. Each BCC reviewed and formally approved their workplans between May and August 2026. The workplans are now presented to the City Council for review and approval.
DISCUSSION
Attached for your review are the following Board, Commissions and Committee workplans for FY2026-2027:
By Charter Board and Commission
Board of Library Trustees
Civil Service Commission-Not included, will come forward under separate cover
Parks and Recreation Commission
Planning Commission
By Ordinance Commissions and Committee
Bicycle and Pedestrian Advisory Committee
Cultural Commission
Historical and Landmarks Commission
Senior Advisory Commission
The Youth Commission is not included because their term aligns with the school year. This Commission is currently developing its workplan and will also be presented at a future City Council meeting.
The Board, Commissions and Committee are provided with training opportunities for their members during the year to help them be more informed on the relevant topics of discussion.
City staff liaisons and each Board, Commissions and Committee will monitor progress throughout the year and use this information to set goals and priorities for the next fiscal year.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Review and Approve each Board, Commissions, and Committee FY 2026-2027 Workplan
Staff
Prepared by: Nora Pimentel, Assistant City Clerk
Reviewed by: Aracely Azevedo, Assistant City Manager
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Bicycle and Pedestrian Advisory Committee Workplan
2. Board of Library Trustees Workplan
3. Cultural Commission Workplan
4. Historical and Landmarks Workplan
5. Parks and Recreation Workplan
6. Planning Commission Workplan
7. Senior Advisory Commission