REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period January 1 to March 31, 2026
Report
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of January 1 to March 31, 2026 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
On occasion, both 49ers entities and Stadium Authority/City will be named jointly as defendants in a third-party litigation matters and are represented jointly in the defense of the cases by insurance counsel. In such cases, joint defense meetings involving representatives of the 49ers, Stadium Authority, insurance carrier(s), and defense counsel will occur. Such meetings are privileged attorney-client communications, include discussion of confidential work product, and fall within the litigation exemption of the Public Records Act; for these reasons, such meetings are not included in this report.
|
Date |
Meeting Purpose |
|
01/05/2026 |
Super Bowl LX and FIFA World Cup Permit Progress Update (Teams) |
|
01/06/2026 |
Finance Catch-Up (Teams) |
|
01/08/2026 |
Stadium Items (Zoom) |
|
01/09/2026 |
Stadium Event (Teams) |
|
01/12/2026 |
Flag Raising Event (Zoom) |
|
01/12/2026 |
Super Bowl LX and FIFA World Cup Permit Progress Update (Teams) |
|
01/13/2026 |
Meeting with Sara Jin from 49ers Santa Clara Management Company (SMC) (Zoom) |
|
01/14/2026 |
Weekly Accounting Status (Teams) |
|
01/14/2026 |
Check-in Meeting with NFL (Zoom) |
|
01/15/2026 |
Procurement (Zoom) |
|
01/15/2026 |
Super Bowl Parking (Phone Call) |
|
01/20/2026 |
Super Bowl Triangular Parcel License (Teams) |
|
01/22/2026 |
Super Bowl Issues (Zoom) |
|
01/23/2026 |
Permit Chat (Zoom) |
|
01/26/2026 |
Super Bowl LX and FIFA World Cup Permit Progress (Teams) |
|
01/26/2026 |
Stadium Budget (In-Person) |
|
01/27/2026 |
Super Bowl Triangular Parcel License (Teams) |
|
01/27/2026 |
Super Bowl Issues (Teams) |
|
01/29/2026 |
Stadium Budget (49ers Office) |
|
01/29/2026 |
Super Bowl LX x SVP Catch Up (Zoom) |
|
01/30/2026 |
Procurement (Zoom) |
|
02/02/2026 |
Super Bowl LX and FIFA World Cup Permit Progress (Teams) |
|
02/03/2026 |
Community Event Discussion (Teams) |
|
02/04/2026 |
Stadium Tour (Levi’s Stadium) |
|
02/09/2026 |
Super Bowl LX and FIFA World Cup Permit Progress (Teams) |
|
02/10/2026 |
Stadium Event Walk Talkin (Levi’s Stadium) |
|
02/12/2026 |
Stadium Event Walk Talkin (Zoom) |
|
02/12/2026 |
Procurement (Zoom) |
|
02/12/2026 |
02-28 Event - Food and Beverage (Zoom) |
|
02/13/2026 |
Confirmed: Stadium Event Logistics and Public Safety Discussion (Teams) |
|
02/13/2026 |
Stadium Event Walk Talkin (Teams) |
|
02/17/2026 |
Stadium Event Walk Talkin (Teams) |
|
02/18/2026 |
Stadium Issues (Teams) |
|
02/19/2026 |
Confirmed: Stadium Event and Public Safety (Teams) |
|
02/19/2026 |
Check In - Santa Clara Event (Zoom) |
|
02/20/2026 |
Stadium Issues (Teams) |
|
02/23/2026 |
Stadium Event Walk Talkin (Teams) |
|
02/23/2026 |
02-28 Event Food and Beverage (Zoom) |
|
02/25/2026 |
Community Event Discussion City x Stadium Event Ticket Structure (Teams) |
|
02/25/2026 |
A Day on the Field - Pre-Event Operations Meeting (Zoom) |
|
02/25/2026 |
Santa Clara Stadium Authority (SCSA) Stadium site-visit (Levi’s Stadium) |
|
02/26/2026 |
Procurement (Zoom) |
|
02/27/2026 |
Civic Engagement Agreement (Teams) |
|
02/27/2026 |
Stadium Event Tech and Dress Rehearsal (Levi’s Stadium) |
|
03/02/2026 |
Paraguayan Consul General Tour (Levi’s Stadium) |
|
03/02/2026 |
Stadium Budget (Teams) |
|
03/04/2026 |
Weekly Accounting Status (Teams) |
|
03/06/2026 |
Check In on Misc. Operational Items (Teams) |
|
03/06/2026 |
Stadium Budget (Teams) |
|
03/10/2026 |
Stadium Budget (Zoom) |
|
03/11/2026 |
Weekly Accounting Status (Teams) |
|
03/13/2026 |
Procurement Meeting - RFA Sync (Zoom) |
|
03/16/2026 |
Super Bowl LX and FIFA World Cup Permit Progress Meeting (Teams) |
|
03/18/2026 |
Stadium Manager Request for Amendments to Agreement (Teams) |
|
03/19/2026 |
Mission Trail Coordination for FIFA (Teams) |
|
03/23/2026 |
Super Bowl LX and FIFA World Cup Permit Progress (Teams) |
|
03/24/2026 |
Stadium Manager Request for Amendments to Agreements (Phone Call) |
|
03/25/2026 |
Celebrate Santa Clara - Event Debrief (Zoom) |
|
03/25/2026 |
Weekly Accounting Status (Teams) |
|
03/30/2026 |
Super Bowl LX and FIFA World Cup Permit Progress (Teams) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2026.
Staff
Reviewed by: Kenn Lee, Acting Assistant City Manger
Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 1/1/2026 to 3/31/2026