REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Revising the Regular Meeting Date for the Senior Advisory Commission
Report
BACKGROUND
Santa Clara City Code Section 2.120.030 (Attachment 1) states that each board or commission shall hold regular meetings at the times and days indicated by a resolution of the City Council, as may be amended by further resolution. In 1987, City Council adopted Resolution No. 5195 (Attachment 2) to set the original dates and times of the Senior Advisory Commission. Subsequently, on November 15, 2022, Resolution No. 22-9159 (Attachment 3) was adopted by the City Council, setting the fourth Monday of each month at 10:00 a.m. as the regular meeting date and time for the Senior Advisory Commission.
DISCUSSION
At the June 24, 2024 Senior Advisory Commission meeting, the Commission recommended that Council approve a Resolution (Attachment 4) revising the regular Senior Advisory Commission meeting date and time to the third Monday of each month at 5:00 p.m., effective July 1, 2024.
The Commission identified the following rationale in support of changing the meeting day and time:
• Holding the Senior Advisory Commission meetings at 10:00 a.m. may be difficult for Senior Advisory Commissioners that are working professionals with traditional schedules.
• The proposed day and time may potentially allow more members of the public to attend the Senior Advisory Commission meeting.
• There does not appear to be another board, commission or committee that meets on the proposed day and time; therefore, there is no conflict for the Senior Advisory Commission should they choose to attend another advisory body’s meeting.
The proposed Senior Advisory Commission Meeting Calendar (Attachment 5) provides for eleven (11) meetings for FY 2024/25.
The Resolution also establishes that meetings are subject to cancelation at the discretion of the City Manager for agenda management purposes. Lastly, the Resolution provides that should the third Monday fall on a City holiday, the meeting would be held on the next non-holiday Monday.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no cost to the City other than staff time and expense.
COORDINATION
This report has been coordinated with the City Attorney’s Office and City Clerk’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution revising the Senior Advisory Commission regular meeting date and time to the third Monday of each month at 5 p.m.
Staff
Prepared by: Jennifer Herb, Recreation Supervisor
Reviewed by: Kimberly Castro, Recreation Manager
Reviewed by: Cynthia Bojorquez, Assistant City Manager and Acting Director - Parks & Recreation
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Copy of Santa Clara City Code Section 2.120.030
2. Resolution No. 5195
3. Resolution No. 22-9159
4. Resolution to Revise the Senior Advisory Commission Regular Meeting Date and Time
5. Proposed Senior Advisory Commission Meeting Calendar for FY 2024/25