REPORT TO COUNCIL
SUBJECT
Title
Action on Resolutions Approving the Cultural Commission, Youth Commission, and Parks & Recreation Commission 2025 Calendar of Meetings
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The City Code states that each board or commission shall hold regular meetings at the times and on the days indicated by resolution of the City Council and are subject to amendment from time to time by Council resolution. Resolution No. 5195 adopted by the City Council in 1987 provided the original schedule for meeting dates and times for the Cultural Commission and the Parks & Recreation Commission. Resolution No. 6047 established the Youth Commission’s regular meeting day, month, and time. By subsequent resolutions of the City Council, the Commissions have updated their schedule of meeting dates and times to meet the specific needs of each commission and the public.
DISCUSSION
The City publishes an annual calendar of meetings for Council, Boards and Commissions. The purpose of this item is to set the 2025 Calendar of Regular Meetings for the Cultural Commission, the Parks & Recreation Commission, and the Youth Commission. To streamline the process, there is one Council report with three (3) separate resolutions for review and approval by Council.
Commissions currently meet by approved resolution on the following schedules:
• According to Council Resolution No. 19-8667, the Cultural Commission meets eleven times per year on the first Monday of each month at 7:00 p.m., except when such day falls on a City holiday. On October 7, 2025, the Cultural Commission recommended that Council approve the proposed Resolution (Attachment 1) and its calendar of meetings for 2025 (Attachment 2).
• According to Council Resolution 19-8771, the Youth Commission meets on the second Tuesday of each month from January to May and September to December at 6 p.m. On October 8, 2025, the Youth Commission recommended that Council approve the proposed Resolution (Attachment 3) and its calendar of meetings for 2025 (Attachment 4).
• According to Council Resolution No. 20-8918, the Parks & Recreation Commission meets eleven times per year on the third Tuesday of the month at 7:00 p.m. On June 25, 2024, the City Council adopted Resolution No. 24-9337 to change the day of the Commission’s regular meetings from the third Tuesday of each month to the second Monday of each month at 7 p.m. to avoid conflict with scheduled City Council meetings. On November 25, 2025, the Parks & Recreation Commission recommended that Council adopt a Resolution (Attachment 5) to set the calendar of meetings for 2025 (Attachment 6).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact other than staff time.
COORDINATION
This report has been coordinated with the City Manager’s Office and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt Resolutions setting the Parks & Recreation Commission, Cultural Commission, and Youth Commission regular meeting dates for the 2025 calendar year.
Staff
Prepared by: Sandy Le, Office Specialist III
Reviewed by: Damon Sparacino, Director, Parks & Recreation
Approved by: Jōvan Grogan, City Manager
ATTACHMENTS
1. Proposed Resolution for Cultural Commission Meeting Calendar for 2025
2. Prosed Cultural Commission Meeting Calendar 2025
3. Proposed Resolution for Youth Commission Meeting Calendar for 2025
4. Proposed Youth Commission Meeting Calendar 2025
5. Proposed Resolution for Parks & Recreation Commission Meeting Calendar
6. Proposed Parks and Recreation Commission Meeting Calendar 2025