REPORT TO COUNCIL
SUBJECT
Title
Adopt a Resolution Approving the Use of City Public Works Forces at the Central Park Library
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states in part that “every contract involving an expenditure of more than one thousand dollars ($1,000.00) for the construction or improvement, (excluding maintenance and repair), of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that the City Council “may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best performed with City Forces based on the schedule, scope, and cost of the projects. Therefore, staff recommends that the City Council find that City Forces can best perform the alteration of the library facilities and approve the use of City Forces.
Location: Central Park Library, 2635 Homestead Rd
Type of Service: Prepare site for new book sorting machine
Description of Work: Remove malfunctioning automated materials handling machine, replace electrical connections, modify wall penetrations and reframe to accommodate new machine, repair interior drywall, exterior wall finish, patch and paint.
Estimated Cost: $25,200
Funding Source: 2017/2018 CIP Adopted Budget (CIP 5048 Automated Material Check-in and Sorting Machine)
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15301(a) (Class 1 - Existing Facilities) because they involve no expansion of existing use and negligible interior and exterior alterations.
FISCAL IMPACT
Funds to support the work detailed in this report were included in the Fiscal Year 2017-18 Adopted Capital Improvement Program (CIP) Budget.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use of City Public Works forces for the alteration of facilities at the Central Park Library, 2635 Homestead Road.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Resolution Approving the Use of City Public Works Forces