REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Action on Agenda Setting and Scheduling for Joint Meeting with the Santa Clara City Library Foundation and Friends Board
Report
BACKGROUND
The Board of Library Trustees (Board) and the Santa Clara City Library Foundation and Friends (SCCLFF) Board met on June 2, 2025 and December 1, 2025 with the goal of furthering communications and collaboration in support of the Library. The Boards agreed to meet regularly to further shared goals and maintain ongoing collaboration. At the December 1, 2025 meeting, following a presentation on the role of grants in supporting Library programs and services, the Boards held discussion and identified some areas of possible collaboration and support.
At the April 6, 2026 regular meeting of the Board, Trustees reviewed the notes from the December 1, 2025 joint meeting, and discussion was held to coordinate the next joint meeting of the Boards. It was agreed that Vice-Chair Tryforos would attend the April 20, 2026 meeting of the SCCLFF Board to inquire if the Board’s June 1, 2026 meeting date would be acceptable for the next joint meeting. Vice-Chair Tryforos was also requested to bring back any agenda topics of interest to the SCCLFF Board.
DISCUSSION
The Board will hold discussion to select dates for the next joint meeting of the Board and SCCLFF Board. The Board will review notes from the December 1, 2025 joint meeting, revised from discussion held at the April 6, 2026 regular meeting, as a starting point from which to discuss and draft agenda items for the next joint Board meeting.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact
COORDINATION
This report is coordinated with the Santa Clara City Library Foundation and Friends Board.
PUBLIC CONTACT
Public contact was made by posting the Board agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Request staff to prepare an agenda, incorporating input from the Trustee’s discussion and using staff discretion as needed, and to coordinate a meeting with the Santa Clara City Library Foundation and Friends Board.
Staff
Reviewed by: Sami James, Management Analyst
Approved by: Patty Wong, City Librarian
ATTACHMENTS
1. SCCLFF-BOLT Joint Meeting Agenda Notes