REPORT TO COUNCIL
SUBJECT
Title
Recognition of the Donation in the Amount of $6,500 From Jerold W. Louderback, Jr. for the Purchase and Installation of a Memorial Bench to be Located in the Greek Section of the Mission City Memorial Park in Honor of Pauline M. Louderback, Ernest M. Peterson, and Helen F. Peterson and Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
In accordance with Council Policy 051, Donations to the City (Attachment 1), the City Manager’s Office & Parks & Recreation Department reviewed the request and has approved the donation in the amount of $6,500 from Jerold W. Louderback, Jr. for the purchase and installation a memorial bench. The donation was found to be consistent with the City’s goals and objectives and in the best interest of the City. The memorial bench will be located in the Greek section of the Mission City Memorial Park In Honor of Pauline M. Louderback, Ernest M. Peterson, and Helen F. Peterson, and the asset noted in the City’s park inventory for public use.
Per the Council Policy, for a donation of $1,000 or more, the donor shall be invited to a Council Meeting to be recognized under Special Order of Business and receive a letter of acceptance and appreciation signed by the Mayor and City Manager’s Office.
DISCUSSION
The City of Santa Clara has two cemeteries, the inactive Agnew Historic Cemetery and the active Mission City Memorial Park (MCMP). The 25-acre MCMP, located at 420 N. Winchester Blvd., has been active since the 1850’s and includes in-ground graves, above ground mausoleums, an office and a chapel.
The MCMP provides a quiet, peaceful place for people to enter and honor their family members gravesites, or to enjoy a moment of reflection in a beautifully landscaped and tree shaded environment. Visitors also include regular walkers, bird watchers and people seeking quiet solitude.
The City has accepted donations for the City to provide trees and benches in City parks.
Mr. Louderback is raising his family in his parent’s Santa Clara home. The donation will enable a bench to be installed in the Greek section of the Cemetery and will have a plaque honoring Mr. Louderback’s grandparents whose cremains were scattered at sea. The bench will be installed under a trellis built by Trey Lauderback, Mr. Louderback’s son, as an Eagle Scout volunteer project.
The Special Order of Business will recognize Mr. Louderback and his family for their donation in conformance with City policy as well as their continued support of City parks.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Acceptance of the donation of $6,500 will allow the City to purchase, install and maintain a bench for the community to rest and reflect the Mission City Memorial Park. The requested FY 2021/22 budget amendment in the Cemetery Fund recognizes the donations revenue and increases the Materials/Services/Supplies appropriation by $6,500.
Budget Amendment
FY 2021/22
|
|
Current |
Increase/ (Decrease) |
Revised |
|
Cemetery Fund |
|
|
|
|
Revenues |
|
|
|
|
Donations |
$0 |
$6,500 |
$6,500 |
|
|
|
|
|
|
Expenditures |
|
|
|
|
Materials/Services/Supplies |
$371,350 |
$6,500 |
$377,850 |
COORDINATION
This report has been coordinated with the City Manager’s Office, City Attorney’s Office and Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
1. Recognition of the donation in the amount of $6,500 from Jerold W. Louderback, Jr. for the purchase and installation of a Memorial Bench to be located in the Greek section of the Mission City Memorial Park In Honor of Pauline M. Louderback, Ernest M. Peterson, and Helen F. Peterson; and
2. Consistent with City Charter Section 1305, “At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget,” approve the FY2021/22 budget amendment in the Cemetery Fund to recognize and appropriate a donation in the amount of $6,500 (five affirmative Council votes required to appropriate additional revenue).
Staff
Reviewed by: James Teixeira, Parks & Recreation Director
Approved by: Cynthia Bojorquez, Assistant City Manager
ATTACHMENT:
1. Council Policy 051 Donations to the City