REPORT TO COUNCIL
SUBJECT
Title
Action to Authorize the Use of City Electric Forces for Public Works at 3155 El Camino Real, 388 Woodhams Road, 3381 Pruneridge Avenue, 5200 Patrick Henry Drive, and Various streetlight locations along Great America Parkway, with an Estimated Cost of $797,265
Report
BACKGROUND
Section 1310 of the Santa Clara City Charter (Contracts on Public Works) states “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is better performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, the staff recommends that the City Council declares and determines that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 38884
Location: 3155 El Camino Real
Type of Service: New Business (2005)
Description of Work: Installation of padmount transformer, switch, primary and secondary underground cables for 60 new residential services.
Estimated Cost: $277,357
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 39505
Location: 388 Woodhams Road
Type of Service: New Business (2005)
Description of Work: Remove existing services riser, and install service riser, connectors, and meter.
Estimated Cost: $2,498
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 39504
Location: 3381 Pruneridge Avenue
Type of Service: New Business (2005)
Description of Work: Remove existing services riser, and install service riser, connectors, and meter.
Estimated Cost: $2,341
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38648
Location: 5200 Patrick Henry Drive
Type of Service: New Business (2005)
Description of Work: Install 4 padmount switches, 1 cap bank ± 1700' high voltage conductor, ± 425' low voltage conductor, 21 high voltage splices, 45 high voltage elbows, 12 low voltage splices, 2 streetlight poles and luminaires, and 1 - 12KV service meter.
Estimated Cost: $508,730
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 41134
Location: Various locations along Great America Pkwy
Type of Service: Street Lights (2871)
Description of Work: Install 125' underground cables, connect 3 new streetlights in splice boxes.
Estimated Cost: $6,339
Appropriation: Street Lighting Capital Fund (534) Project 2871 - Miscellaneous Street Lighting
Source of Revenue: Customer/Developer Contribution
Historically, City staff has performed small project work like this under the use of City Forces exception and justification above. The City prepares estimates based on current cost information and project scope. SVP is developing a process to periodically review completed work to inform future cost estimates.
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15302 (Class 2 -Replacement or Reconstruction) Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations as the proposed work involves the replacement of electric facilities and the installation of small electric facilities involving negligible expansion of capacity.
FISCAL IMPACT
The funds to support the staff time for work performed by Silicon Valley Power (SVP) and related construction materials for the work detailed in this report totaling $797,265, are included in the Fiscal Year 2025/26 Capital Budget, as indicated by each project appropriation. Out of the total amount, $790,926 is in Electric Utility Capital Fund (591) New Business Estimate Work project (CIP 2005) and $6,339 is in Street Lighting Capital Fund (534) Miscellaneous Street Lighting project (CIP 2871). All referenced work will be performed by City SVP staff. Some work associated with encroachment permits may be performed by the Department of Public Works (DPW), and DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3155 El Camino Real, 388 Woodhams Road, 3381 Pruneridge Avenue, 5200 Patrick Henry Drive, and Various streetlight locations along Great America Parkway, with an estimated cost of $797,265, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Staff
Reviewed by: Nico Procos, Director of Silicon Valley Power
Approved by: Jovan D. Grogan, City Manager