REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of June 2022
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On April 30, 2019 the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must also be in compliance with State law and City Code. Since April 30, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
In addition, at the March 23, 2021 Stadium Authority Board meeting, the Board approved staff recommendations to direct the Forty Niners Stadium Management Company, LLC (Stadium Manager) to provide a procurement plan/schedule that demonstrates the ability to manage the Stadium with the proper standard of care and that addresses the highest priority projects while balancing the potential need for City resources. Subsequent to that direction, the Stadium Manager has submitted requests to the Board for approval; to be awarded purchase order(s) related to capital projects.
At the March 15, 2022 Stadium Authority Board meeting, the Executive Director was delegated authority to approve budget amendments that move funds from the Legal Contingency to Shared Expenses after the review of adequate documentations for costs based on Board direction. Subsequent to that direction, Stadium Authority staff met with Stadium Manager on April 12, 2022 to review documentation for shared expenses. After follow-up meetings with the Stadium Manager, payments related to compensation that were reviewed and approved for monthly payment, totaling $5.1 million for the fiscal year.
Expenses paid in June 2022 include:
• Payments totaling $124,796.90 to the City of Santa Clara for the following:
o $113,278.09 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: Executive Director’s Office (City Manager’s Office), Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $3,937.08 for reimbursement of SCSA G&A Costs (Supplies/Equipment)
o $7,581.73 for reimbursement of SCSA CapEx Costs - Dispatch Monitors
• Payment totaling $3,027,810.81 to Forty Niners Stadium Management Co, LLC for the following:
o $7,662.00 for July 2022 Stadium Manager Expenses - Compensation for Grounds
o $31,302.00 for July 2022 Stadium Manager Expenses - Compensation for Guest Services
o $32,497.00 for July 2022 Stadium Manager Expenses - Compensation for Security
o $143,482.00 for July 2022 Stadium Manager Expenses - Compensation for Engineering
o $208,053.00 for July 2022 Stadium Manager Expenses - Compensation for Stadium Ops
o $240,624.00 for July 2022 Stadium Manager Expenses - Utilities
o $2,128,152.00 for July 2022 Stadium Manager Expenses - Insurance
o $174,077.00 for July 2022 Stadium Manager Expenses - SBL Sales & Services
o $1,741.81 for July 2022 Stadium Manager Expenses - StadCo Tenant Improvements
o $8,333.00 for July 2022 Stadium Manager Expenses - Lender Fees
o $51,887.00 for July 2022 Stadium Manager Expenses - Other G&A
• Payment totaling $326,462.23 to Forty Niners SC Stadium Co, LLC for CFD Advance Payment - Interest
• Payment totaling $13,819.31 to Armanino LLP for CapEx Project - FMS Project
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is a $3,494,700.27 fiscal impact to the Stadium Authority.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for June 2022.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Rajeev Batra, Executive Director
ATTACHMENTS
1. June 2022 SCSA Bills and Claims