REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of August 2024
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during August 2024. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
At its March 12, 2024 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2024-25 Operating, Debt Service, and Capital Budget which runs from April 1, 2024 to March 31, 2025. Significant expenditures (greater than $5,000) paid in August 2024 include:
• Payments totaling $309,520.06 to the City of Santa Clara for the following:
o $305,542.67 for reimbursement of General and Administrative (G&A) City payroll costs (e.g., Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $3,977.39 for reimbursement for Special Liability Claims related to Levi’s Stadium
• Payment totaling $23,398.50 to CWS Construction Group, Inc. for the following:
o $16,686.75 for CapEx Project - Overhead Doors, Motors, Sensors and Track Replacements
o $6,711.75 for CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement
• Payments totaling $1,662,194.35 to Forty Niners Stadium Management Company, LLC for the following:
o $1,383,038.55 for August 2024 Stadium Manager Expenses, inclusive of Shared Stadium Expenses
o $174,281.92 for FY2023-24 Management Company Base Fee
o $104,873.88 for FY2022-23 Stadium Manager Expenses True-Up
• Payment totaling $58,527.00 to KPMG LLP for Audit Services
• Payment totaling $6,004.06 to LN Curtis & Sons for CapEx Project - PPE Replacement (Nomex Tops)
• Payment totaling $98,000.00 to PCP Motorsports for CapEx Project - Kawasaki Mules
• Payment totaling $5,916.08 to Wilson, Ihrig & Associates, Inc. for Stadium Noise Monitoring Services (May 2024)
• Payment totaling $6,468.85 for Legal Services (June 2024)
Names of law firms have been redacted from the Bills and Claims report. The Supreme Court of California in Los Angeles County Board of Supervisors v. Superior Court, (2016) 2 Cal.5th 282, held that invoices specifying the amounts billed by a law firm to a client fall within the scope of attorney-client privilege while the matters are active. In accordance with the Supreme Court’s ruling, the names of law firms retained by the Stadium Authority, and the specific amounts billed by each, have been redacted from the public report to maintain the confidentiality of billing records for specific legal services. The aggregate amount spent on legal services in the subject time period has been provided.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is $2,173,335.17.
COORDINATION
This report has been coordinated with the Executive Director and Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for August 2024.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. August 2024 SCSA Bills and Claims