REPORT TO COUNCIL
SUBJECT
Title
Action on a Contract Between the County of Santa Clara and the City of Santa Clara to Provide a Senior Nutrition Congregate Meals Program and Related Budget Amendments
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara (City) works collaboratively with the County of Santa Clara (County) to provide a Senior Nutrition Congregate Meals Program (Program) at the Santa Clara Senior Center. The Program is designed for seniors, age 60 and over, serving a basic need for lower-income households and special needs populations. The goals of the Program are to reduce hunger and food insecurity, increase socialization, and promote the well-being of older adults. The Program also serves as a gateway to other supportive community programs and services at the Senior Center.
DISCUSSION
On May 6, 2024, the County authorized a contract with the City of Santa Clara for the provision of a Senior Nutrition Congregate Meals Program for FY 2024/25 effective July 1, 2024 through June 30, 2025 (Attachment 1).
The Contract has a total program cost of $189,478 for FY 2024/25. The County will reimburse the City a maximum amount of $139,872, 73.8% of the total program cost. This amount assumes the City will provide 18,600 meals (75 meals average per day for 248 days of service at a rate of $7.52 per meal). As in previous years, the Agreement requires a City match in the form of volunteer hours and City funding. Of the remaining Program expenditures, 14.7% will be offset by a City match of $27,756 in the form of volunteer hours and 11.5% will be offset by a General Fund allocation of $21,851 (Attachment 2).
The purpose of this item is to seek approval and authorization for the City Manager to execute the agreement for FY 2024/25 and any related budget amendments.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The City’s Senior Nutrition Program budget is appropriated in the Parks and Recreation Operating Grant Trust Fund. The County funds a percentage of the cost of the program on a reimbursement basis. Per the Agreement, the County will reimburse the City $139,872 for FY 2024/25, with a required City match of $21,851 from the General Fund. In-kind resources in the form of volunteer hours cover the remaining program cost of $27,756. Adjustments to the FY 2024/25 budget are needed to reflect the agreement with the County and the final program budget. The table below details the FY 2024/25 budget amendments, which is subject to the approval of the FY 2024/25 Operating Budget.
Budget Amendment
FY 2024/25
|
|
Current |
Increase/ (Decrease) |
Revised |
|
|
|
|
|
|
Parks and Recreation Operating Grant Trust Fund |
|
Revenues |
|
|
|
|
Other Agencies Revenue |
$124,918 |
$14,954 |
$139,872 |
|
Transfer From General Fund |
$27,445 |
($5,594) |
$21,851 |
|
Expenditures |
|
|
|
|
Senior Nutrition Program |
$152,363 |
$9,360 |
$161,723 |
|
General Fund |
|
Transfer To |
|
|
|
|
Parks and Recreation Operating Grant Trust Fund |
$27,445 |
($5,594) |
$21,851 |
|
Fund Balance Budget Stabilization Reserve |
$53,817,980 |
$5,594 |
$53,823,574 |
COORDINATION
This report has been coordinated with the City Manager’s Office, City Attorney’s Office, and Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
1. Approve and authorize the City Manager to execute the Contract Between the County of Santa Clara and City of Santa Clara for the Senior Nutrition Congregate Meals Program in an amount not to exceed $139,872 for FY 2024/25 in a final form approved by the City Attorney; and
3. Approve the related FY 2024/25 budget amendments in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate by $14,954, decrease the Transfer from the General Fund by $5,594 and increase the Senior Nutrition Program appropriation by $9,360 (five affirmative Council votes required to appropriate additional revenue).
4. Approve the related FY 2024/25 budget amendments in the General Fund to decrease the Transfer to the Parks & Recreation Operating Grant Trust Fund and increase the General Fund Budget Stabilization Reserve by $5,594 (majority affirmative Council votes required).
Staff
Reviewed by: Cynthia Bojorquez, Assistant City Manager/Acting Director of Parks & Recreation
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Contract Between the County of Santa Clara and City of Santa Clara for the Senior Nutrition Congregate Meals Program.
2. Resource Table