REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period of October 1 to December 31, 2022
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of October 1 to December 31, 2022 are listed below. The minutes for these meetings are included in this report as Attachment 1.
|
Date |
Meeting Purpose |
|
10/6/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
10/13/2022 |
SCSA/Stadium Manager Quarterly Status Meeting (in Person) |
|
10/13/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
10/14/2022 |
Procurement Call (via Phone) |
|
10/20/2022 |
CapEx Projects (via Phone) |
|
10/20/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
10/26/2022 |
Meeting with Stadium Manager (in Person) |
|
10/27/2022 |
Procurement Meeting (via Teams) |
|
10/27/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
10/28/2022 |
Biweekly Stadium Coordination Meeting (via Teams) |
|
11/3/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
11/3/2022 |
Various Outstanding Stadium issues (via Phone) |
|
11/7/2022 |
Scooter and Bike Share Operation Levi's Stadium Events (via Teams) |
|
11/7/2022 |
Procurement Call (via Phone) |
|
11/10/2022 |
Stadium Coordination Meeting (via Teams) |
|
11/10/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
11/11/2022 |
Sign Assessment Coordination Calls (via Phone) |
|
11/16/2022 |
Procurement Call (via Phone) |
|
11/17/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
11/18/2022 |
Procurement Call (via Phone) |
|
11/18/2022 |
Sign Assessment Coordination Calls (via Phone) |
|
11/23/2022 |
SCSA/Stadium Manager Quarterly Status Meeting (in Person) |
|
11/29/2022 |
Procurement Template Language (via Phone) |
|
12/1/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
12/7/2022 |
Financial Management System Managed Services Kickoff Meeting (via Zoom) |
|
12/8/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
12/9/2022 |
Biweekly Stadium Coordination Meeting (via Teams) |
|
12/9/2022 |
Procurement Calls (via Phone) |
|
12/12/2022 |
Meeting with Stadium Manager (in Person) |
|
12/14/2022 |
Procurement Call (via Phone) |
|
12/15/2022 |
Weekly Accounting Status Meeting (via Teams) |
|
12/19/2022 |
Meeting with Stadium Manager (via Teams) |
|
12/21/2022 |
Financial Management System Managed Services Status Meeting (via Zoom) |
|
12/22/2022 |
Weekly Accounting Status Meeting (via Teams) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this report other than the staff time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Note and file the informational report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of October 1 to December 31, 2022.
Staff
Reviewed by: Christine Jung, Assistant to the Executive Director
Approved by: Office of the Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Minutes for the Period of 10/1/22 to 12/31/22