REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Abolish the Eligible List for Library Circulation Supervisor (Job Code 529)
Report
ACTION AND AUTHORITY
Eligible lists generally shall remain in force for a period of one year (if not extended) for non-sworn positions, pursuant to Civil Service Rules, Sec. 4.3. The Library Department is requesting to abolish the Library Circulation Supervisor (Job Code 529) eligible list based on the authority of Civil Service Rules, Sec. 4.8, “Eligible lists may be abolished by the Director of Human Resources under the following conditions: a) If the list contains fewer than five (5) names.” If the eligible list contains more than five names, and the list is proposed to be established, the action is brought to the Civil Service Commission for approval.
Library Circulation Supervisor is a paraprofessional supervisory position in the classified service and is the highest level in the paraprofessional class in the Library Department. Under general direction, an incumbent in this classification performs a variety of duties with responsibility for the follow-through on assigned projects and exercises independent judgement and discretion not of a routine nature in evaluating and reporting on the work efforts of employees. This position is responsible for implementation, development, coordination, and supervision of circulation services in the department.
DISCUSSION
The Library Circulation Supervisor (Job Code 529) classification is used in the Library Department. The Human Resources Department conducted a recruitment in August 2023 to fill a single vacancy. An eligible list comprised six (6) candidates was created in November 2023.
Since the establishment of the eligible list (list), all candidates on the list were invited to a department second-round interview, and all candidates participated. The City extended a verbal offer to one candidate, but they declined due to the commute. The City then extended a conditional offer to another candidate, but they voluntarily withdrew from the selection process. The remaining candidates on the list did not possess the desirable qualifications for the vacant position.
The eligible list is currently set to expire on November 15, 2024.
Abolishing the eligible list would allow Human Resources to conduct another recruitment and create a new eligible list for Library Circulation Supervisor (Job Code 529).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.
PUBLIC CONTACT
Public contact was made by posting the Civil Service Commission agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve abolishing the eligible list for Library Circulation Supervisor (Job Code 529)
Staff
Reviewed by: Ashley Lancaster, Human Resources Division Manager
Approved by: Aracely Azevedo, Director of Human Resources