REPORT TO BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
SUBJECT
Title
Review of Work Plan Topics Proposed for Fiscal Year 2026/27 BPAC Work Plan (Garcia)
Report
BACKGROUND
Each fiscal year (July 1 through June 30), the Bicycle and Pedestrian Advisory Committee (BPAC) prepares an Annual Work Plan to summarize for the public topics that will be discussed at BPAC meetings. The work plan consists of staff topics (i.e., grant funding opportunities, project and program updates, and complete streets review) and requested topics from BPAC members. Staff develops the overall work plan by taking into consideration available staff resources and other priorities for the Department of Public Works (DPW).
Each year, BPAC members have an opportunity to submit topic requests for consideration to add to the annual work plan. BPAC members will rank the submitted topics to prioritize the topics for inclusion in the work plan.
DISCUSSION
In preparation for the development of the 2026/27 work plan, staff presented the following steps to streamline the work plan development process at the August 25, 2025 BPAC meeting:
Step 1 (Review of Existing Work Plan Topics): At the August meeting, BPAC reviewed all existing work plan topics that had not been discussed at previous BPAC meetings or scheduled for future meetings. The intent was to review items that are not scheduled to be heard and potentially eliminate items due to the large number of items in the backlog. At the meeting, staff provided guidance related to potential elimination of items. A maximum of five topic requests per member was discussed to help manage the number of topics for ranking.
Step 2 (BPAC Suggested Work Plan Topics Submissions): Prior to the January meeting, staff emailed BPAC members the Agenda Topic Request Form. Members completed the form and returned it to staff to request new topics to be considered in the upcoming work plan. BPAC members may also resubmit old topics for consideration or use old topics as inspiration for a new topic. BPAC members submitted 38 work plan topics for consideration for the FY 2026/27 BPAC Work Plan. The topics are listed in the table shown in Attachment 1 and the description of each work plan topic is included in Attachment 2.
Step 3 (Work Plan Topics Discussion and Prioritization): At the January BPAC meeting, staff will present the topics requested by the BPAC. These will consist of new and old topics requested by members in Step 2.
BPAC members will have a chance to provide background on their topic requests and can discuss topics as needed. At this meeting, BPAC members will be able to group similar topics by subject that can be presented during the same agenda item and limit the number of topics per member. After the meeting, staff will provide BPAC members the materials needed to rank the final list of work plan topics. BPAC members will then rank the topics/subjects and submit their votes to staff electronically. Upon calculation of the rank choice voting, staff will inform the entire BPAC of the results.
Step 4: (BPAC Approval of the FY BPAC Work Plan): At the March BPAC meeting, staff will present a proposed work plan for the upcoming fiscal year. The work plan will consist of staff topics and BPAC requested topics prioritized based on the BPAC rank voting from Step 3 (above), available staff resources, other staff priorities, and the number of BPAC meetings in a fiscal year. Staff topics will include grant funding opportunities, project and program updates, and a Complete Streets review of projects such as the City’s annual pavement maintenance project. Staff will then request BPAC to review and approve the proposed work plan.
RECOMMENDATION
Recommendation
Approve staff recommendation regarding the development of the FY 2026/27 BPAC Work Plan.
Staff
Written by: Ralph Garcia, Senior Civil Engineer, Public Works
Reviewed by: Carol Shariat, Interim Transportation Manager, Public Works
Approved by: Michael Liw, Assistant Director/City Engineer, Public Works
ATTACHMENTS
1. List of BPAC Agenda Topic Requests for FY 2026/27
2. FY 2026/27 BPAC Agenda Topic Requests (38 Topics)