REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of October 1 to December 31, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of October 1 to December 31, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
|
Date |
Meeting Purpose |
|
10/02/2024 |
Weekly Accounting Status Meeting (virtual) |
|
10/02/2024 |
Stadium Authority CapEx Procurement Discussion (phone) |
|
10/03/2024 |
Great Plains Upgrade ManCo Meeting (virtual) |
|
10/03/2024 |
FIFA World Cup 2026 Assignment and Assumption Agreement Meeting (virtual) |
|
10/04/2024 |
CapEx Check-In Meeting (virtual) |
|
10/07/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
10/11/2024 |
FIFA World Cup 2026 Assignment and Assumption Agreement Meeting (virtual) |
|
10/16/2024 |
Financial Management System Managed Services Status Meeting (virtual) |
|
10/18/2024 |
FIFA World Cup 2026 Assignment and Assumption Agreement Meeting (virtual) |
|
10/21/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
10/21/2024 |
49ers Grant Commitment Meeting (virtual) |
|
10/21/2024 |
Armanino/SCSA MS Licensing with InTwo Meeting (virtual) |
|
10/23/2024 |
Weekly Accounting Status Meeting (virtual) |
|
10/23/2024 |
Various Stadium Issues Meeting (virtual) |
|
10/28/2024 |
ERP Pre-Demo Sync Meeting (virtual) |
|
10/28/2024 |
SCSA/Stadium Manager Monthly Coordination Meeting (in person) |
|
10/29/2024 |
D365BC Demo Meeting (virtual) |
|
11/01/2024 |
CapEx Check-In Meeting (virtual) |
|
11/02/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
11/06/2024 |
Various FIFA World Cup 2026 and Stadium Issues Meeting (virtual) |
|
11/06/2024 |
City, Stadium Authority, and Bay Area Host Committee Assignment Agreement Meeting (virtual) |
|
11/13/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
11/13/2024 |
Weekly Accounting Status Meeting (virtual) |
|
11/13/2024 |
City/Stadium Authority/Bay Area Host Committee/ManCo FIFA World Cup 2026 Assignment and Assumption Agreement Negotiations Meeting (in person) |
|
11/14/2024 |
Various FIFA World Cup 2026 and Stadium Issues Meeting (in person) |
|
11/15/2024 |
CapEx Check-In Meeting (virtual) |
|
11/18/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
11/19/2024 |
Various FIFA World Cup 2026 Issues Meeting (virtual) |
|
11/20/2024 |
Weekly Accounting Status Meeting (virtual) |
|
11/21/2024 |
FIFA World Cup 2026 Assignment and Assumption Agreement Meeting (virtual) |
|
11/26/2024 |
ERP Upgrade Sync Meeting (virtual) |
|
12/03/2024 |
FIFA Issues Meeting (virtual) |
|
12/04/2024 |
Various Stadium Issues Meeting (virtual) |
|
12/06/2024 |
Stadium Authority/Stadium Manager Quarterly Status Meeting (virtual) |
|
12/08/2024 |
Business Central Upgrade Sync Meeting (virtual) |
|
12/10/2024 |
FIFA World Cup Study Session and Assignment and Assumption Agreement Meeting (virtual) |
|
12/11/2024 |
Weekly Accounting Status Meeting (virtual) |
|
12/13/2024 |
Various Stadium Issues Meeting (virtual) |
|
12/16/2024 |
Stadium Capital Projects Coordination - Critical Path Meeting (virtual) |
|
12/16/2024 |
Super Bowl LX Costs and Interim Funding Agreement Meeting (virtual) |
|
12/19/2024 |
ManCo Budget Finance Check-In Meeting (in person) |
|
12/19/2024 |
Various Stadium and FIFA World Cup 2026 Issues (virtual) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this item aside from administrative time to prepare this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of October 1 to December 31, 2024.
Staff
Reviewed by: Chuck Baker, Assistant Executive Director
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 10/1/24 to 12/31/24