REPORT TO COUNCIL
SUBJECT
Title
Action on a Design Professional Services Agreement with W-Trans for the Warburton Avenue - Civic Center Drive Area Parking Analysis and Related Budget Amendment
Report
BACKGROUND
During the July 10, 2018 Council Meeting, residents addressed the Council regarding public street parking concerns related to a proposed residential project (Project) on Warburton Avenue. This Project, located at 1900 Warburton Avenue, proposes to construct 12 townhomes on a 0.5 acre lot in an existing General Office Zoning District. The site was approved for rezoning from General Office to Planned Development and is required to provide 2 parking spaces (garages) per unit, as well as 6 parking spaces for visitors for a total of 30 parking spaces within the property. Residents from a nearby multifamily development at 1700 Civic Center Drive voiced concerns about the lack of available parking within their own development, as well as along Civic Center Drive and Warburton Avenue. The residents stated that approving the development with 2 parking spaces per unit will exacerbate the situation further. City Council directed staff to conduct a parking study for the area surrounding the Project site, detailed in the Location Map (Attachment 1), and to coordinate with nearby residents to identify their current parking issues. This project was added to the Department’s work plan after approval of the budget and, therefore, did not have identified funding.
DISCUSSION
On October 30, 2018, staff issued a Request for Proposal for a private consultant to perform data collection, complete a parking demand evaluation, and to propose solutions, if needed. The scope of work includes completing the parking demand evaluation, proposing solutions if needed, attending council and community meetings, and coordinating with the residents in the study area. Two proposals were received from Iteris, Inc. and Whitlock & Weinberger Transportation, Inc., a California corporation, doing business as W-Trans. Staff reviewed both proposals and found that W-Trans proposed a project team consisting of more experienced and appropriate staff that is consistent with staff’s expectations. W-Tran’s proposed scope of work included more detail, with identification of study elements that will provide better information and determination of current and potential future parking demand in the area. Based on the proposals received and staff’s evaluation of these proposals, staff believes that W-Trans will provide a better final product, with detailed information for City Council, staff, and members of the public to make a determination on parking demand.
It is important to note that although the proposed Design Professional Services Agreement is within the City Manager’s delegated authority to approve (i.e. less than $100,000); a budget amendment is needed to fund this Council direction as this work is not included within the Department’s work plan for Fiscal Year 2018-19. Should the Council like to proceed with the Project, staff is proposing that funds be allocated from the General Fund Budget Stabilization Reserve since this effort was added after adoption of the FY 2018/19 budget. If approved, staff estimates that this project will be completed by late 2019 and be presented to City Council in early 2020 for further discussion.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities” as the activity consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agencies determination.
FISCAL IMPACT
The cost of the Design Professional Services Agreement is $59,960, plus 10% contingency in the amount of $5,996 for any potential additional services and $200 of reimbursable expenses, for a total not-to-exceed amount of $66,156. Total appropriations of $66,156 are needed and if approved, staff is proposing that funding be allocated from the General Fund Reserves.
The budget amendment below allocates funding from the General Fund Contingency Reserves - Budget Stabilization Reserves into the General Fund for contractual services as recommended in this report.
Budget Amendment
FY 2018/19
|
|
Current |
Increase/ (Decrease) |
Revised |
|
Fund 001 - General Fund |
|
|
|
|
|
|
|
|
|
Transfers In |
|
|
|
|
Transfer from Budget Stabilization Reserve |
$930,303 |
$66,156 |
$996,459 |
|
|
|
|
|
|
Expenditures |
|
|
|
|
Public Works - Traffic - Contractual Services |
$3,750 |
$66,156 |
$69,906 |
|
|
|
|
|
|
Fund 063 -General Contingency Reserves |
|
|
|
|
|
|
Transfers Out |
|
|
|
|
Transfer to General Fund |
$930,303 |
$66,156 |
$996,459 |
|
|
|
|
|
|
Reserves |
|
|
|
|
Budget Stabilization Reserve |
$62,915,716 |
($66,156) |
$62,849,560 |
|
|
|
|
|
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Award the Design Professional Services Agreement for the Warburton Avenue - Civic Center Drive Area Parking Analysis to Whitlock & Weinberger Transportation, Inc., a California corporation doing business as W-Trans, in the not-to-exceed amount of $66,156 including additional services up to 10% of the contract amount and up to $200 reimbursable expenses; and
2. Approve the related budget amendment transferring $66,156 from the General Fund Contingency Reserves - Budget Stabilization Reserve to the General Fund - Public Works-Traffic Contractual Services for the Warburton Avenue - Civic Center Drive Area Parking Analysis.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Location Map
2. Agreement