REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Modify the Class Specifications for Library Assistant I (Job Code 526), Library Assistant II (Job Code 528) and Senior Library Assistant (Job Code 754)
Report
BACKGROUND
The Human Resources Department proposes to modify the classification (class) specifications for Library Assistant I (Job Code 526), Library Assistant II (Job Code 528) and Senior Library Assistant (Job Code 754). The request for Commission approval of the modification is based on Personnel & Salary Resolution Sec. 6(d) which states, “Classification specifications for positions in the Classified Service must first be approved and adopted by the City of Santa Clara Civil Service Commission before they may be approved and adopted by the City Council.”
DISCUSSION
The Human Resources Department and Library Department coordinated to update the Library Assistant I (Job Code 526), Library Assistant II (Job Code 528) and Senior Library Assistant (Job Code 754) class specifications. General revisions to all three classifications include updating the Class Summary and adding the Distinguishing Characteristics sections. The Typical Duties and Knowledge, Skills and Abilities sections were updated to accurately reflect current duties performed.
The Library Assistant I (Job Code 536) is an entry-level position. In an effort to broaden the candidate pool, the experience requirement was lowered from one (1) year of experience involving direct public contact and/or clerical work to six (6) months of experience.
The Senior Library Assistant (Job Code 754) classification was updated to expand the type of experience that would be considered to meet the minimum qualifications. Additionally, the Senior Library Assistant - Public Services (Job Code 754B) and Senior Library Assistant - Public Services/Graphics (Job Code 754E) will be merged into the general classification of Senior Library Assistant (Job Code 754). This will allow for more cross training opportunities for incumbents. The technology specific duties have been removed, as the incumbent in the Library Technology Assistant (Job Code 754C) classification performs these duties.
The revisions to the class specification were reviewed with the impacted bargaining group.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact to revising the class specification.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the modified Library Assistant I (Job Code 526), Library Assistant II (Job Code 528) and Senior Library Assistant (Job Code 754) class specifications
Staff
Reviewed by: Ashley Lancaster, Deputy Director
Approved by: Aracely Azevedo, Director of Human Resources
ATTACHMENTS
1. Class Specification (clean) Library Assistant I (Job Code 526)
2. Class Specification (track changes version) Library Assistant I (Job Code 526)
3. Class Specification (clean) Library Assistant II (Job Code 528)
4. Class Specification (track changes version) Library Assistant II (Job Code 528)
5. Class Specification (clean) Senior Library Assistant (Job Code 754)
6. Class Specification (track changes version) Senior Library Assistant (Job Code 754)