REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager for Approval to Award Purchase Order to LRG Technologies, Inc. DBA Mobile Pro Systems for CCTV Pop Up Trailers CapEx Project, Execute Agreement with Plexus Global LLC for Employment Background Screening Services and Agreements with ACCO Engineered Systems, Inc and O.C. McDonald Co., Inc. for Mechanical and Plumbing Maintenance and Repair Services
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On July 29, 2021, the Stadium Manager submitted the attached Recommendation for Award memos, along with supporting documentation, to request approval from the Stadium Authority Board for the following:
• Award a purchase order to LRG Technologies, Inc. DBA Mobile Pro Systems to purchase four Mobile Pro Falcon 3100 trailers, in the amount of $209,702. The trailers are listed in the Stadium Authority FY 2021/22 CapEx budget (Attachment 1) as CCTV Pop Up Trailers. The Recommendation for Award memo is included as Attachment 2;
• Execute an agreement with Plexus Global LLC for employment background screening services. The agreement is for a three-year term with options to extend two additional one-year periods (for a total of five years), and has a not to exceed amount of $16,500 per contract year (for a total not to exceed amount of $49,500 for the three-year term and $82,500 for the five-year term if all extension options are exercised). Funding for contract years after FY 2021/22 is subject to the Board’s approval as part of the annual budgeting process. Per the Stadium Manager, the cost for this service will be charged to the FY 2021/22 Budget, Shared Stadium Manager Expenses (Shared Expenses), Stadium Operations and Guest Services line items. The Recommendation for Award memo and agreement with Plexus Global LLC are included as Attachments 3 and 4, respectively; and
• Execute agreements with two vendors, ACCO Engineered Systems, Inc and O.C. McDonald Co., Inc. for mechanical and plumbing maintenance and repair services. Each agreement is for a three-year term with options to extend for two additional one-year periods (for a total of five years), and has a not to exceed amount of $250,000 per contract year (for a total not to exceed amount of $750,000 for the three-year term and $1.25 million if all extension options are exercised). Funding for contract years after FY 2021/22 is subject to the Board’s approval as part of the annual budgeting process. Per the Stadium Manager, the cost for these services will be charged to the FY 2021/22 Budget, Shared Expenses, Engineering line item. The Recommendation for Award memo and agreements with ACCO Engineered Systems, Inc and O.C. McDonald Co., Inc. are included as Attachments 5, 6 and 7, respectively.
The Recommendation for Award memos describe each request’s selection process in more detail. Stadium Authority staff also sent the Stadium Manager questions about the requests which the Stadium Manager provided responses to (Attachment 8).
ATTACHMENTS
1. CapEx Portion of Stadium Authority FY 2021/22 Budget
2. Recommendation for Award (CCTV Pop Up Trailers CapEx Project)
3. Recommendation for Award (Employment Background Screening)
4. Agreement with Plexus Global LLC
5. Recommendation for Award (Mechanical and Plumbing Maintenance and Repairs)
6. Agreement with ACCO Engineered Systems, Inc
7. Agreement with O.C. McDonald Co., Inc.
8. Follow Up Questions and Responses