REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Request from the Stadium Manager to Award Agreement to Blocka Construction Inc. to Replace Variable Frequency Drives for Cooling Towers and Pumps at Levi’s Stadium (Variable Frequency Drive(s) CapEx Project) and Related Budget Amendment
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
DISCUSSION
On March 6, 2023, the Stadium Manager submitted a Recommendation for Award memo, along with supporting procurement documentation, to request approval for the Variable Frequency Drive(s) Capital Expense (CapEx) project. After additional discussions with staff, the Stadium Manager submitted an amended Recommendation for Award memo (Attachment 1) for the following actions related to the Variable Frequency Drive(s) Capital Expense (CapEx) project:
1. Award a one-time agreement to Blocka Construction Inc. in the amount of $118,000 to replace the variable frequency drive for cooling towers and pumps at Levi’s Stadium;
2. Approve a budget amendment to increase the total budget amount for this CapEx project by $22,434, from $107,366 to $129,800. The Stadium Authority Fiscal Year (FY) 2023/24 CapEx Budget includes $107,366 for the Variable Frequency Drive(s) CapEx line item;
3. Authorize the Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this project; and
4. Authorize the Stadium Manager to execute change orders up to $11,800 for a total not to exceed construction agreement amount of $129,800.
The proposed budget amendment will cover the costs of the one-time agreement ($118,000) and a 10% contingency for change orders ($11,880). The Stadium Manager has incurred costs for the project in FY 2022/23 related to a HKS Architects task order under a Board-approved contract for design work ($29,550), City of Santa Clara permit fees ($1,144), and San Jose Mercury News publication fees ($215). The Stadium Authority FY 2022/23 CapEx Budget includes $133,000 for the project.
The Stadium Manager’s Recommendation for Award describes the request and Request for Bids (RFB) process in more detail. A variable frequency drive is a device used in a drive system that controls speed and torque by varying the frequency of the input electricity. The variable frequency drives that are being replaced are for the cooling towers, which control the cooling functions for the Stadium.
ATTACHMENTS
1. Stadium Manager’s Recommendation for Award Memo
2. Draft Agreement with Blocka Construction Inc.