REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of January 1 to March 31, 2024
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of January 1 to March 31, 2024 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
|
Date |
Meeting Purpose |
|
01/03/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
01/04/2024 |
Introduction to Events Team (in person) |
|
01/05/2024 |
Biweekly Stadium CapEx Permit Meeting (via Zoom) |
|
01/09/2024 |
Naming Rights Proposal Meeting (in person) |
|
01/10/2024 |
SCSA Permit Meeting (via Zoom) |
|
01/10/2024 |
Jumbotron Project Meeting (via Teams) |
|
01/10/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
01/11/2024 |
Outstanding Arbitration and Naming Rights Issues Meeting (via phone) |
|
01/17/2024 |
SCSA/Guidepost/Stadium Manager Check-In (via Teams) |
|
01/17/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
01/17/2024 |
SCSA/Stadium Manager Monthly Coordination Meeting (via Teams) |
|
01/17/2024 |
Levi’s Naming Rights Meeting (in person) |
|
01/19/2024 |
Levi’s Naming Rights Meeting (via Teams) |
|
01/22/2024 |
Levi’s/49ers/SCSA Comms Discussion (via Zoom) |
|
01/22/2024 |
Procurement Discussion (via Teams) |
|
01/22/2024 |
Various Issues Meeting (via Teams) |
|
01/24/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
01/25/2024 |
Jumbotron Project Meeting (via Teams) |
|
01/26/2024 |
Biweekly Stadium CapEx Permit Meeting (via Zoom) |
|
01/26/2024 |
SCSA/ManCo Budget/Finance Check-In (in person) |
|
01/31/2024 |
Ticketmaster License User Agreement Discussion (via Teams) |
|
01/31/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
02/09/2024 |
Biweekly Stadium CapEx Permit Meeting |
|
02/14/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
02/21/2024 |
SCSA Open Budget Items (via Teams) |
|
02/21/2024 |
Financial Management System Managed Services Status Meeting (via Zoom) |
|
02/21/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
02/22/2024 |
Budget Meeting (via Zoom) |
|
02/26/2024 |
Assignment and Assumption Letter Meeting (via Zoom) |
|
02/27/2024 |
Shared Stadium Expenses Budget Review Meeting (via Zoom) |
|
02/27/2024 |
SCSA/Stadium Manager Monthly Coordination Meeting (via Teams) |
|
02/28/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
02/28/2024 |
Various Stadium Operations Claims and Issues Meeting (via Teams) |
|
03/06/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
03/08/2024 |
Biweekly Stadium CapEx Permit Meeting (via Zoom) |
|
03/08/2024 |
Various Stadium Operations Claims and Issues Meeting (via Teams) |
|
03/11/2024 |
Janitorial Services Meeting (via Teams) |
|
03/13/2024 |
Assignment and Assumption Letter Meeting (via Zoom) |
|
03/13/2024 |
Weekly Accounting Status Meeting (via Teams) |
|
03/13/2024 |
Arbitration Issues Meeting (via Teams) |
|
03/18/2024 |
Stadium Capital Projects Update Meeting (via Teams) |
|
03/19/2024 |
Arbitration Issues Meeting (via Teams) |
|
03/22/2024 |
Biweekly Stadium CapEx Permit Meeting |
|
03/26/2024 |
SCSA/Stadium Manager Quarterly Status Meeting (in person) |
|
03/28/2024 |
Various Stadium Operational Claims and Issues Meeting (via phone) |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this report.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2024.
Staff
Reviewed by: Chuck Baker, Assistant City Manager
Approved by: Jovan D. Grogan, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Summaries for the Period of 1/1/24 to 3/31/24